Onsite HR Office Support Specialist

SIU Medicine; Springfield (IL); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life insurance

Paid time off

Paid holidays

Sick time

Extended sick time

Tuition reimbursement

403(b)

Retirement plan

Job summary

Southern Illinois University School of Medicine in Springfield, IL, is seeking an on-site Office Support Associate to provide administrative and clerical support for the Office of Human Resources. The role includes payroll processing, financial transactions, purchasing, and record-keeping, while maintaining strict confidentiality for personnel and immigration information.

Candidates should be prepared to assist with onboarding and related HR tasks.

Qualifications

• High school diploma or equivalent or higher required.
• 18 months of related office/clerical experience or coursework may be considered in lieu of formal education.
• Experience with payroll, financial records, and immigration processes is preferred.

Responsibilities

• Provide payroll processing support and review timesheets and leave reports.
• Assist with requisitions, purchase orders, invoices, and financial documents.
• Maintain confidential personnel, payroll, and immigration records.
• Support visiting learner applications and onboarding activities.
• Serve as a back-up receptionist and front-line contact for HR inquiries.

Skills

Administrative support

Confidentiality

Communication

Customer service

Education

High school diploma or equivalent

College coursework

Job description

Southern Illinois University School of Medicine in Springfield, IL, is seeking an on-site Office Support Associate to provide administrative and clerical support for the Office of Human Resources. The role includes payroll processing, financial transactions, purchasing, and record-keeping, while maintaining strict confidentiality for personnel and immigration information.

Candidates should be prepared to assist with onboarding and related HR tasks.