Human Resource Assistant

SIU Medicine; Springfield (IL); On-site; USD 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Support professional to join their dynamic Human Resources team. This role is crucial for providing excellent service to both internal and external customers, ensuring smooth operations in a fast-paced environment. Responsibilities include managing front desk duties, assisting with onboarding, and maintaining confidentiality while handling sensitive information. If you thrive in a collaborative atmosphere and are committed to continuous improvement, this opportunity is perfect for you. Join a team that values compassion, respect, and integrity in all interactions.

Qualifications

• High school diploma or equivalent required.
• 1 year of experience in HR or office support duties preferred.

Responsibilities

• Provide administrative support to the Office of Human Resources.
• Assist with onboarding new employees and maintaining personnel files.
• Manage front desk coverage and greet visitors professionally.

Skills

Administrative Support

Customer Service

Confidentiality

Data Entry

Communication Skills

Education

High School Diploma or Equivalent

Tools

Database Management

Email Management

Job description

This position provides administrative support to the Office of Human Resources. This position requires the incumbent to be involved on a daily basis with responsibility for handling changing priorities, needs, interruptions, and deadlines in a fast-paced environment, comprised of complex and confidential issues where deadlines and accuracy of data must be maintained.

Administrative Support - 100%

• Demonstrates, by actions, commitment to the mission and the behavioral standards of SIU School of Medicine. Provides excellent service to both internal and external customers through collaboration and partnership; compassion and respect; integrity and accountability; diversity and inclusion; as well as continuous learning and improvement.
• Provides front desk coverage which includes but is not limited to:
  1. Greeting visitors in a friendly and courteous manner and providing assistance, as requested.
  2. Screening and referring calls and visitors in a respectful, welcoming manner.
  3. Providing information and/or explanations that require an understanding of the organization and of HR-related policies and procedures.
• Providing professional services at all times.
• Sorts and prioritizes incoming mail, both via postal service and with shared email inboxes, maintaining confidentiality.
• Researches, compiles, and conducts analyses to support HR projects, as assigned.
• Performs routine entry, queries, maintenance, and updates to databases.
• Supports the maintenance of a central filing system for personnel files materials which includes scanning and organizing files for record retention and efficient retrieval.
• Assists with processing and tracking pre-employment screenings.
• Assists with scheduling of appointments and maintaining shared calendars as requested.
• Assists with onboarding new employees including temporary workers and volunteers. This includes but is not limited to:
  1. Creating new files and records electronically.
  2. Assisting with scheduling new hire appointments and schedules, preparing packets, and assisting them with paperwork, verifying I-9s, etc.
  3. Tracking temporary employee's anticipated end dates and processing separations.
• Collaborates with administrative support staff on ordering office supplies as needed.
• Completes verifications of employment, within 2 business days of request.
• Assists Human Resources leadership in scheduling meetings, drafting correspondence, mailing/distributing documents, returning phone calls, etc.
• Supports special projects and miscellaneous tasks as requested.

Minimum Requirements

1. High school diploma or equivalent.
2. Any one or any combination totaling one (1) year (12 months) from the following categories below:
   1. Course work in human resource administration, business administration or a closely related field, as measured by the following conversion table or its proportional equivalent:
      • 30 semester hours equals one (1) year (12 months).
   2. Work experience performing basic human resource/payroll or general office support duties.