Onsite Federal Administrative Specialist

Essnova Solutions, Inc.; Washington; On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical and dental insurance

Paid time off

Paid holidays

Professional development opportunities

Job summary

Essnova Solutions, Inc. is seeking an Administrative Assistant to provide comprehensive office support for a U.S. Federal Government client in Washington, DC.

The role emphasizes organization, reporting, and professional communication in a fast-paced environment. The candidate will handle calendars, correspondence, document preparation, and coordination of meetings while maintaining confidentiality and supporting faculty, staff, students, and visitors.

Qualifications

• Previous admin/clerical experience in a professional environment.
• Proficiency with MS Office applications (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Highly organized with the ability to manage multiple tasks and deadlines.
• Ability to handle confidential information with discretion.
• On-site work in Washington, DC per client schedule.

Responsibilities

• Serve as the professional first point of contact for staff, students, visitors, and external stakeholders.
• Answer and screen calls, respond to inquiries, record messages, and direct communications.
• Coordinate appointments, meetings, calendars, and daily office schedules.
• Prepare and process documents, forms, and official correspondence.
• Maintain accurate records and filing systems; manage office supplies and bulletin boards.
• Assist with reports, meeting materials, and project coordination.

Skills

MS Office proficiency

Strong communication

Organizational skills

Multitasking

Calendar management

Customer service

Attention to detail

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Job description

Essnova Solutions, Inc. is seeking an Administrative Assistant to provide comprehensive office support for a U.S. Federal Government client in Washington, DC.

The role emphasizes organization, reporting, and professional communication in a fast-paced environment. The candidate will handle calendars, correspondence, document preparation, and coordination of meetings while maintaining confidentiality and supporting faculty, staff, students, and visitors.