Onsite Facilities & Project Admin - Boise

Jacobs; Boise (ID); On-site; USD 43,000 - 75,000; Full time

Benefits offered by this job

Health benefits

401(k) plan

Paid time off

Paid holidays

Job summary

Jacobs is seeking a Facilities Assistant to support a collaborative semiconductor design team in Boise, Idaho. This full-time, on-site role provides essential administrative and logistical support to project managers, engineers, and designers on confidential client sites.

From coordinating meetings and trainings to managing data workflows and stakeholder communication, you’ll help keep teams organized and focused on client objectives in a fast-paced environment.

Qualifications

• High school diploma or GED.
• Min of 5 years of administrative assistant experience.
• Strong organizational skills, initiative, and attention to detail.
• Ability to manage multiple priorities in a fast-paced, dynamic environment.
• Willingness to tackle new tasks and solve problems.
• Excellent verbal and written communication skills face to face and digitally.
• Proficiency with Microsoft Office tools, including Outlook, Word, Excel, and MS Teams.
• Strong digital organization skills for managing emails, tasks, and workflows.
• Comfort taking direction from multiple stakeholders and working collaboratively.
• Ability to lift up to 25 pounds.

Responsibilities

• Assist the Project Management team with administrative and logistical duties relevant to Jacobs team collocating on confidential client site
• Manage data requirements relevant to client’s regulations and procedures such as trainings, workstation assignments, badging, golf carts, parking, shuttles, etc.
• Schedule, coordinate, and support meetings (virtual and in-person)
• Interface effectively with coworkers and project teams both remotely and onsite
• Plan and support large and small meetings, training, and team events
• Take, format, and distribute meeting notes and materials
• Coordinate food orders and logistical needs for meetings
• Manage data, files, and digital workflows
• Provide general administrative support and assist with ad-hoc requests as needed

Skills

Organizational skills

Communication

Multitasking

Microsoft Office

Attention to detail

Team collaboration

Lift 25 pounds

Education

High school diploma or GED

Tools

QuickBase

ProjectWise

Job description

Jacobs is seeking a Facilities Assistant to support a collaborative semiconductor design team in Boise, Idaho. This full-time, on-site role provides essential administrative and logistical support to project managers, engineers, and designers on confidential client sites.

From coordinating meetings and trainings to managing data workflows and stakeholder communication, you’ll help keep teams organized and focused on client objectives in a fast-paced environment.