Onsite Facilities & Project Admin Assistant — Boise

Jacobs; Billings (MT); On-site; USD 58,686,000 - 102,769,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Paid time off

Paid holidays

Stock purchase plan

Job summary

Jacobs seeks an experienced Facilities Assistant to support a collaborative semiconductor design team on confidential client site. The role focuses on advanced administrative and logistical tasks to keep projects organized and on track.

You will interface with engineers, designers, managers, and other stakeholders in a fast-paced environment, coordinating meetings, trainings, and related events, while ensuring accurate data and documentation.

Qualifications

• High school diploma or GED.
• Min of 5 years of administrative assistant experience.
• Strong organizational skills, initiative, and attention to detail.
• Ability to manage multiple priorities in a fast-paced, dynamic environment.

Responsibilities

• Assist the Project Management team with administrative and logistical duties relevant to Jacobs team collocating on confidential client site.
• Manage data requirements relevant to client’s regulations and procedures such as trainings, workstation assignments, badging, golf carts, parking, shuttles, etc.
• Schedule, coordinate, and support meetings (virtual and in-person).
• Interface effectively with coworkers and project teams both remotely and onsite.
• Plan and support large and small meetings, training, and team events.
• Take, format, and distribute meeting notes and materials.
• Coordinate food orders and logistical needs for meetings.
• Manage data, files, and digital workflows.
• Provide general administrative support and assist with ad-hoc requests as needed.

Skills

Administrative experience

Microsoft Office proficiency

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Jacobs seeks an experienced Facilities Assistant to support a collaborative semiconductor design team on confidential client site. The role focuses on advanced administrative and logistical tasks to keep projects organized and on track.

You will interface with engineers, designers, managers, and other stakeholders in a fast-paced environment, coordinating meetings, trainings, and related events, while ensuring accurate data and documentation.