Facilities Assistant

Jacobs; Billings (MT); On-site; USD 58,686,000 - 102,769,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Paid time off

Paid holidays

Stock purchase plan

Job summary

Jacobs seeks an experienced Facilities Assistant to support a collaborative semiconductor design team on confidential client site. The role focuses on advanced administrative and logistical tasks to keep projects organized and on track.

You will interface with engineers, designers, managers, and other stakeholders in a fast-paced environment, coordinating meetings, trainings, and related events, while ensuring accurate data and documentation.

Qualifications

• High school diploma or GED.
• Min of 5 years of administrative assistant experience.
• Strong organizational skills, initiative, and attention to detail.
• Ability to manage multiple priorities in a fast-paced, dynamic environment.

Responsibilities

• Assist the Project Management team with administrative and logistical duties relevant to Jacobs team collocating on confidential client site.
• Manage data requirements relevant to client’s regulations and procedures such as trainings, workstation assignments, badging, golf carts, parking, shuttles, etc.
• Schedule, coordinate, and support meetings (virtual and in-person).
• Interface effectively with coworkers and project teams both remotely and onsite.
• Plan and support large and small meetings, training, and team events.
• Take, format, and distribute meeting notes and materials.
• Coordinate food orders and logistical needs for meetings.
• Manage data, files, and digital workflows.
• Provide general administrative support and assist with ad-hoc requests as needed.

Skills

Administrative experience

Microsoft Office proficiency

Education

High school diploma or GED

Tools

Microsoft Office

Job description

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission‑critical outcomes, operational advancement, scientific discovery and cutting‑edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

As a Facilities Assistant, you’ll join a collaborative semiconductor design team supporting construction engineers, designers, and project managers as they deliver complex, large‑scale semiconductor project designs. You will provide essential advanced administrative and logistical support that helps teams stay organized, connected, and focused on meeting client objectives.

This role is well‑suited for a proactive and assertive, service‑oriented professional who thrives in a fast‑paced environment, enjoys solving problems, and supporting multiple stakeholders.

This full‑time, on‑site position is located Boise, Idaho. Relocation packages may be offered to highly qualified candidates.

What You’ll Do

• Assist the Project Management team with administrative and logistical duties relevant to Jacobs team collocating on confidential client site
• Manage data requirements relevant to client’s regulations and procedures such as trainings, workstation assignments, badging, golf carts, parking, shuttles, etc.
• Schedule, coordinate, and support meetings (virtual and in‑person)
• Interface effectively with coworkers and project teams both remotely and onsite
• Plan and support large and small meetings, training, and team events
• Take, format, and distribute meeting notes and materials
• Coordinate food orders and logistical needs for meetings
• Manage data, files, and digital workflows
• Provide general administrative support and assist with ad‑hoc requests as needed

What You’ll Need

• High school diploma or GED
• Min of 5 years of administrative assistant experience
• Strong organizational skills, initiative, and attention to detail
• Ability to manage multiple priorities in a fast‑paced, dynamic environment
• Willingness to tackle new tasks and solve problems
• Excellent verbal and written communication skills face to face and digitally
• Proficiency with Microsoft Office tools, including Outlook, Word, Excel, and MS Teams
• Strong digital organization skills for managing emails, tasks, and workflows
• Comfort taking direction from multiple stakeholders and working collaboratively
• Ability to lift up to 25 pounds

Here’s what you'll need

Ideally, You’ll Also Have

• Experience working in a large or global enterprise environment
• Familiarity with large scale constructions sites and/or industrial campuses
• 1+ year of experience supporting engineering or construction teams
• Familiar with QuickBase and ProjectWise
• A strong customer‑service mindset and a passion for helping others

Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well‑being. Your security. Your future. Employees have access to medical, dental, vision and basic life insurance, 401(k) plan, paid time off (allocated plans start date 17 days per calendar year), seven paid holidays, and caregiver leave and the ability to purchase company stock at a discount as well as legally mandated benefits.

The base salary range for this position is $42,600.00 to $74,600.00; though will be paid hourly based on hours worked. Within the range, individual pay is determined by work location and additional factors, including job‑related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Job posted on October 12, 2026. This position will be open for at least 3 days.

Onsite employees are expected to attend a Jacobs Workplace on a full‑time basis, as required by the nature of their role.

Your application experience is important to us, and we’re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.