Onsite Event Coordinator (Freelance) - Herndon, VA

Visit.org; Herndon (VA); On-site; USD 34,000 - 55,000; Part time

Job summary

Visit.org is seeking a Freelance Event Specialist to manage logistics for in-person events in Herndon, VA. The role requires on-site presence, strong customer service, and the ability to coordinate with corporate and nonprofit partners.

The ideal candidate is based in Herndon, VA, with experience in large-scale events and an entrepreneurial mindset to thrive in a startup tech environment.

Qualifications

• Fluent English with strong communication skills.
• Based in Herndon, VA and able to travel locally.
• Availability for nights and weekends per-event.
• Experience with large-scale events.
• Entrepreneurial mindset and startup environment.

Responsibilities

• Coordinate all event details on-site, including setup and staffing.
• Be the day-of hands-on on-site event coordinator for engaging activities and guest experience.
• Join planning meetings with partners and Visit.org coordinators to align on event goals.
• Lead on-site roles, manage check-in, and ensure high-quality customer service.
• Wrap up after events: break down, repack, and ship materials to distribution center.

Skills

Fluent English

Customer service

Event coordination

On-site presence

Job description

Visit.org is seeking a Freelance Event Specialist to manage logistics for in-person events in Herndon, VA. The role requires on-site presence, strong customer service, and the ability to coordinate with corporate and nonprofit partners.

The ideal candidate is based in Herndon, VA, with experience in large-scale events and an entrepreneurial mindset to thrive in a startup tech environment.