Onsite Event Coordinator: Create Memorable Experiences

Columbia Hospitality, Inc.; Seattle (WA); On-site; USD 36,000 - 39,000; Full time

Benefits offered by this job

Paid Time Off

401K Match

Medical Insurance

Discounted Lodging

Life Insurance

EAP

Team Outings

Volunteer Opportunities

Job summary

Columbia Hospitality, Inc. is seeking an Event Coordinator for Bell Harbor Conference Center. You will bridge the Sales & Events and Operations teams, support managers with administrative, contract, and financial tasks, and serve as the primary onsite contact for clients to ensure seamless communication and outstanding event experiences.

This role emphasizes hospitality, planning, and proactive service. Prior customer service or event experience and strong MS Office skills are essential.

Qualifications

• Experience in customer service, hospitality, or event roles preferred.
• Fluent English reading/writing/speaking required.
• Strong computer literacy in Microsoft Office (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Assists the Sales & Event Managers with day-to-day sales and event planning needs.
• Performs administrative functions, organizing calendars and department meetings, drafting routine correspondence; maintains org systems.
• Answers all sales and event related calls professionally and courteously; routes messages as needed.
• Manages inbound RFPs and lead reporting.
• Prepares event orders, floorplans, estimates, e-proposals, and sales contracts.
• Handles deposits and records in appropriate platforms; collaborates with accounting.

Skills

Customer service

Hospitality

Event coordination

Communication

Time management

Tools

Microsoft Office

Job description

Columbia Hospitality, Inc. is seeking an Event Coordinator for Bell Harbor Conference Center. You will bridge the Sales & Events and Operations teams, support managers with administrative, contract, and financial tasks, and serve as the primary onsite contact for clients to ensure seamless communication and outstanding event experiences.

This role emphasizes hospitality, planning, and proactive service. Prior customer service or event experience and strong MS Office skills are essential.