Onsite Coordinator, Inventory & Material Mgmt

Avantor; Melbourne (FL); On-site; USD 27,000 - 39,000; Full time

Benefits offered by this job

Health and Wellness (Medical, Dental,

PTO and Holidays

401(k) and Tuition assistance

Commuter benefits

Job summary

Avantor in Melbourne, FL seeks an Inventory Coordination professional to support lab and production services. You will coordinate daily assignments, manage inventory, and generate reports while aligning with customer needs and safety standards.

The role requires 3+ years in inventory or warehouse operations, ERP experience (SAP/Oracle), and strong Excel skills. This on-site position offers health benefits, PTO, and growth opportunities within Avantor.

Qualifications

• Education: High school diploma or GED equivalent required; Associate or bachelor's degree preferred.
• Experience: 3+ years in inventory management, material handling, or warehouse operations; 1 year in coordination or team-support.
• Knowledge of ERP systems (SAP MM, Oracle or equivalent) for inventory, purchasing and reporting.
• Proficiency in Excel (pivot tables, VLOOKUP) and Outlook.
• Experience with FIFO, FEFO, lot tracking, expiration management and cycle counting.
• Familiarity with Lean Six Sigma tools and hazardous materials regulations.

Responsibilities

• Coordinate daily work assignments across bands Associates based on priorities and deadlines.
• Balance workloads during peak periods and monitor task completion.
• Generate and manage purchase requisitions and ERP data as needed.
• Track KPIs and inventory accuracy; prepare operational reports for stakeholders.
• Support continuous improvement and onboarding of new team members.

Skills

Microsoft Teams

ERP systems

Excel (Pivot, VLOOKUP)

Inventory coordination

Cycle counting

SLA reporting

Education

High school diploma or GED

Associate or bachelor's preferred

Tools

SAP MM

Oracle

ERP systems

Barcode scanning

Warehouse management systems

Handheld devices

Job description

The Opportunity:

In this role, you will report to the supervisor of site services and will work closely with the Avantor’s Lab and Production Services professionals to serve our customers by performing customized, mission-based lab work and research protocols that help return time back to science.

Hourly Rate: $24

Shift: Monday - Friday, 10:30 am - 7 pm or 11 am - 7:30 pm, including break

Location: Melbourne, FL

Benefits:

• Health and Wellness: Medical, Dental, Vision and Wellness programs (eligible for medical coverage on day 1)
• Time Off: Paid Time Off (PTO), Company paid holidays, Choice holidays etc.
• Financial Well Being: Spending Accounts: Flexible Spending Account (FSA), Health Savings Accounts (HSA), commuter benefits, 401(k), tuition assistance, employee stock purchase plan discount
• Added Protection Coverage: To include critical illness, hospital indemnity, accident, legal, identity theft protection, pet, auto, and home insurance
• Recognition: Celebrate your peers and earn points to redeem for gifts and products

What we’re looking for

Education: High school diploma or GED equivalent required; Associate or bachelor's degree in supply chain management, logistics, business administration, or a related field preferred

Experience: 3+ years of experience in inventory management, material handling, or warehouse operations and at least 1 year in a coordination or team-support capacity

Collaboration Tool: Microsoft Teams experience

Proficient use of ERP systems (SAP MM, Oracle or equivalent) for inventory transactions, purchasing, and reporting

Experience with barcode scanning, warehouse management systems and handheld devices

Intermediate to advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, charts) and Outlook

Understanding of FIFO, FEFO, lot tracking, expiration management and cycle counting

Demonstrated ability to generate operational reports and track KPIs

Preferred: Advanced ERP proficiency including purchase requisition management and report customization

Experience with Lean Six Sigma tools (5S, value stream mapping, workflow analysis)

Knowledge of hazardous materials shipping and receiving regulations

Experience coordinating sourcing and procurement activities for laboratory materials

Familiarity with customer service metrics, SLA reporting and business review presentations

Forklift and powered industrial truck operator certification

Lean Six Sigma Yellow or Green Belt

How you will thrive and create an impact

Avantor’s Lab and Production Services team is a crucial part of the Avantor Services group serving over 500 customers in biopharma, pharmaceutical, educational, industrial, and high-tech industries with customizable, flexible solutions and end-to-end laboratory operations support. In this role you will:

Operational Coordination and Task Allocation

Coordinate daily work assignments for across bands Associates based on priorities, volumes and deadlines. Balance workloads across team members during peak periods, absences and volume fluctuations. Monitor task completion and address bottlenecks or delays in real time. Streamline operational workflows by identifying redundant steps and proposing process improvements. Contribute directly to inventory tasks alongside the team, maintaining hands-on operational involvement. Coordinate shift handoffs to ensure continuity of operations and pending task visibility. Communicate daily priorities, schedule changes and operational updates to the team.

Sourcing and Material Replenishment Coordination

Coordinate sourcing of consumables, chemicals, solvents, reagents and other materials for customer operations. Monitor stock levels against par levels, reorder points and usage patterns to prevent stockouts. Generate and manage purchase requisitions and reorder recommendations within ERP systems. Coordinate with suppliers on order status, lead times, expediting requests and delivery scheduling. Identify alternative sources or substitute products when primary items are unavailable or backordered. Track open orders and follow up on overdue deliveries to maintain supply continuity.

Critical Material Management and Processing

Oversee the management and processing of critical materials used in laboratory and production environments. Coordinate storage activities ensuring chemical compatibility, segregation and regulatory compliance. Monitor and enforce FIFO, FEFO and lot-based rotation across all material categories. Coordinate disposition of expired, damaged, recalled or non-conforming materials per site procedures. Conduct periodic storage area inspections and coordinate corrective actions for findings.

Data Collection, Documentation and Reporting

Collect, document, organize and report operational data including inventory metrics, activity records and service levels. Prepare daily, weekly and monthly operational reports for supervisor and customer stakeholders. Track and report KPIs including inventory accuracy, fill rate, turnaround time and safety metrics. Maintain accurate logs of team activities, issues, resolutions and customer communications. Document process changes, workflow improvements and SOP updates for the coordination area. Support data collection for audits, reviews and customer business review presentations. Ensure all documentation meets Avantor quality standards and customer site requirements.

Inventory Control and Cycle Count Coordination

Coordinate cycle count schedules and assign counting responsibilities across the team. Review cycle count results and coordinate investigation of significant variances. Monitor inventory accuracy trends and recommend adjustments to counting frequency or methodology. Coordinate physical inventory events in collaboration with the customer and supervisor. Ensure cycle count documentation is complete, accurate and filed per audit requirements.

Safety, Compliance and Quality Coordination

Coordinate team compliance with site-specific safety and regulatory requirements. Schedule and track team completion of required safety training, certifications and refresher courses. Coordinate site-specific safety activities including PPE distribution, safety meetings and drill participation. Report safety incidents, near-misses and compliance findings to the supervisor promptly. Coordinate corrective actions resulting from safety audits, inspections or incident investigations. Maintain training records in an organized and audit-ready state.

Customer Communication and Stakeholder Engagement

Communicate with internal teams and customers on operational matters requiring understanding, support and engagement. Serve as the primary day-to-day operational contact for customer laboratory and production staff. Participate in customer operational meetings, providing updates on inventory status, service levels and issues. Coordinate cross-functional communication between Avantor team, customer departments and suppliers. Translate customer requirements into actionable tasks and priorities for the inventory team. Proactively communicate service disruptions, material shortages or process changes to affected stakeholders. Build and maintain positive working relationships that support contract renewal and scope expansion.

Continuous Improvement and Team Development

Identify workflow inefficiencies and coordinate improvement initiatives using Lean principles. Support onboarding and orientation of new team members by coordinating training schedules and mentors. Share operational knowledge and best practices with team members to build capability. Coordinate cross-training activities to ensure team flexibility and coverage. Document lessons learned from operational issues and incorporate into SOPs and training materials. Participate in site optimization projects and provide coordination perspective on implementation. Coordinate emergency or urgent sourcing requests with supervisor approval.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. Avantor is proud to be an equal opportunity employer.

Why Avantor?

Dare to go further in your career. Join our global team of 14,000+ associates whose passion for discovery and determination to overcome challenges relentlessly advances life-changing science. The work we do changes people's lives for the better. It brings new patient treatments and therapies to market, giving a cancer survivor the chance to walk his daughter down the aisle. It enables medical devices that help a little boy hear his mom's voice for the first time. Outcomes such as these create unlimited opportunities for you to contribute your talents, learn new skills and grow your career at Avantor. We are committed to helping you on this journey through our diverse, equitable and inclusive culture which includes learning experiences to support your career growth and success. At Avantor, dare to go further and see how the impact of your contributions set science in motion to create a better world.

EEO Statement

We are an Equal Employment/Affirmative Action employer and VEVRAA Federal Contractor. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state/province, or local law. If you need a reasonable accommodation for any part of the employment process, please contact us by email at [e-mail] and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address. For more information about equal employment opportunity protections, please view the Know Your Rights poster.

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Avantor Overview

Avantor, a Fortune 500 company, is a leading global provider of mission-critical products and services to customers in the biopharma, healthcare, education & government, and advanced technologies & applied materials industries. Our portfolio is used in virtually every stage of the most important research, development and production activities in the industries we serve. One of our greatest strengths comes from having a global infrastructure that is strategically located to support the needs of our customers. Our global footprint enables us to serve more than 225,000 customer locations and gives us extensive access to research laboratories and scientists in more than 180 countries. We set science in motion to create a better world.