Onsite Coordinator I, Inventory & Material Mgmt

Avantor; Santa Clara (CA); On-site; USD 33,000 - 40,000; Full time

Benefits offered by this job

Health insurance

PTO and holidays

401(k) and tuition assistance

Commuter benefits

Employee stock purchase plan

Job summary

Avantor’s Lab and Production Services team in Santa Clara is seeking an Inventory Control Associate to support customers by performing mission-based lab work and ensuring accurate stock levels. The role reports to the site services supervisor and collaborates with Lab and Production Services to return time back to science.

Education required is a High School Diploma or GED with 3+ years in inventory or warehouse operations within regulated environments.

Qualifications

• High School Diploma or GED required.
• 3+ years of experience in inventory management, material handling, warehouse operations, or supply chain in a lab/pharma/regulatory environment.
• Proficient use of inventory management technology and barcode scanning.

Responsibilities

• Lead cycle counting activities across stockrooms and storage areas.
• Investigate inventory discrepancies and perform root cause analysis.
• Manage storage, handling, and distribution of consumables, chemicals, and reagents.
• Ensure GMP/GLP compliance in material handling and documentation; support CAPA activities.
• Generate inventory reports and troubleshoot system issues as needed.

Skills

Inventory management

Material handling

Warehouse operations

Excel (pivot tables, VLOOKUP)

Root cause analysis

Education

High School Diploma or GED

Tools

Microsoft Teams

Inventory management software

Barcode scanning devices

Warehouse management systems

Job description

The Opportunity:

In this role, you will report to the site services supervisor and will work closely with the Avantor’s Lab and Production Services professionals to serve our customers by performing customized, mission-based lab work and research protocols that help return time back to science.

Hourly Rate: $24 - $29 Shift: Monday - Friday, 7 am - 3:30 pm Location: Santa Clara, CA

Benefits:

• Health and Wellness: Medical, Dental, Vision, and Wellness programs (eligible for medical coverage on day 1)
• Time Off: Paid Time Off (PTO), Company-paid holidays, Choice holidays, etc.
• Financial Well Being: Spending Accounts: Flexible Spending Account (FSA), Health Savings Accounts (HSA), commuter benefits, 401(k), tuition assistance, employee stock purchase plan discount
• Added Protection Coverage: To include critical illness, hospital indemnity, accident, legal, identity theft protection, pet, auto, and home insurance
• Recognition: Celebrate your peers and earn points to redeem on gifts and products

What we’re looking for

• Education: High School Diploma or GED required
• Experience: 3+ years of experience in inventory management, material handling, warehouse operations, or supply chain in a laboratory, pharmaceutical, biotech, or regulated environment
• Collaboration Tool: Microsoft Teams experience
• Proficient use of inventory management technology/software
• Experience with barcode scanning, warehouse management systems and handheld data collection devices
• Intermediate proficiency in Microsoft Excel (pivot tables, VLOOKUP, data filtering) and Outlook
• Understanding of FIFO, FEFO, lot tracking and expiration management principles
• Familiarity with cycle counting methodologies, variance investigation and root cause analysis
• Preferred Project management or leadership experience preferred
• Experience with Lean Six Sigma tools (5S, value stream mapping, root cause analysis)
• Familiarity with CAPA processes and quality management system requirements

How you will thrive and create an impact

Avantor’s Lab and Production Services team is a crucial part of the Avantor Services group serving over 500 customers in biopharma, pharmaceutical, educational, industrial, and high‑tech industries with customizable, flexible solutions and end‑to‑end laboratory operations support. In this role you will:

Inventory Control and Variance Investigation

Conduct and lead cycle counting activities across assigned stockrooms and storage areas Investigate inventory discrepancies by tracing transactions, verifying physical locations and identifying root causes Analyze patterns in variances to determine whether issues stem from miscounts, misplaced items, data entry errors, or process gaps Recommend and implement corrective actions for recurring variance issues, including process adjustments and retraining Reconcile system records with physical stock and resolve differences within established timelines Prepare variance reports with root cause analysis and corrective action summaries for supervisors and customers Support internal and customer‑led inventory audits by preparing documentation and escorting auditors

Critical Material Management

Manage the storage, handling, inventory control and distribution of consumables, chemicals, solvents and reagents Receiving, Processing and Distribution Receive, inspect and process complex or high‑value shipments including hazardous materials and controlled items Verify received goods against purchase orders, packing lists and quality specifications Manage receipt of temperature‑sensitive shipments including cold chain validation and documentation Prioritize distribution of critical materials to ensure laboratory and production operations are not interrupted Process urgent and ad hoc material requests, applying judgment to balance competing priorities Oversee outbound shipments of hazardous materials ensuring government and carrier compliance

Safety, Compliance and Quality

Enforce chemical storage, handling and labelling compliance per government and site‑specific regulations Conduct periodic safety inspections of stockrooms, storage areas and material handling equipment Lead or support investigation of safety incidents, near‑misses and spills related to inventory operations Ensure GMP and GLP compliance in material handling, documentation and storage activities where applicable Participate in CAPA (Corrective and Preventive Action) activities related to inventory or material management findings Maintain training records and verify that all team members have current required certifications Serve as a safety resource for across bands Associates, reinforcing proper PPE use and hazard awareness

System Management and Data Integrity

Execute complex inventory transactions including transfers, adjustments, reclassifications and write‑offs in the ERP system Generate and analyze inventory reports including aging, slow‑moving stock, expiration and usage trend analyses Troubleshoot intermediate system issues and coordinate with IT support for escalated problems Configure and maintain barcode labels, bin locations and item master data within established guidelines Support system upgrades, patches and testing activities as needed

Customer Communication and Stakeholder Engagement

Communicate inventory‑related information, activity records, service level metrics and operational data to customers Provide information requiring explanation or interpretation, including variance findings and corrective action plans Participate in customer operational meetings, presenting inventory performance data and improvement initiatives Respond to customer inquiries about material availability, lead times and sourcing alternatives Build and maintain productive working relationships with customer laboratory, procurement and quality contacts Escalate service delivery concerns or customer relationship issues to the Coordinator or Supervisor promptly

Continuous Improvement and Team Development

Identify process inefficiencies in inventory control, storage management and distribution workflows Propose and implement improvements using Lean principles and root cause analysis techniques Provide technical guidance and hands‑on training to associates on procedures and best practices Document and update standard operating procedures (SOPs) as processes change or improve Participate in cross‑functional improvement projects and site optimization initiatives Maintain current knowledge of inventory management best practices, regulatory changes, and technology updates Act as liaison between onsite end users and customer contacts May be asked to provide coverage of other roles and responsibilities on as need basis

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. Avantor is proud to be an equal opportunity employer.

Why Avantor? Dare to go further in your career. Join our global team of 14,000+ associates whose passion for discovery and determination to overcome challenges relentlessly advances life‑changing science. The work we do changes people's lives for the better. It brings new patient treatments and therapies to market, giving a cancer survivor the chance to walk his daughter down the aisle. It enables medical devices that help a little boy hear his mom's voice for the first time. Outcomes such as these create unlimited opportunities for you to contribute your talents, learn new skills and grow your career at Avantor. We are committed to helping you on this journey through our diverse, equitable and inclusive culture which includes learning experiences to support your career growth and success. At Avantor, dare to go further and see how the impact of your contributions set science in motion to create a better world.

Pay Transparency

The expected pre‑tax pay for this position is $49,000.00 - $79,350.00. Actual pay may differ depending on relevant factors such as prior experience and geographic location.

EEO Statement

We are an Equal Employment/Affirmative Action employer and VEVRAA Federal Contractor. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state/province, or local law. If you need a reasonable accommodation for any part of the employment process, please contact us by email at [e-mail] and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case‑by‑case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address. For more information about equal employment opportunity protections, please view the Know Your Rights poster.

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3rd Party Non‑Solicitation Policy

By submitting candidates without having been formally assigned on and contracted for a specific job requisition by Avantor, or by failing to comply with the Avantor recruitment process, you forfeit any fee on the submitted candidates, regardless of your usual terms and conditions. Avantor works with a preferred supplier list and will take the initiative to engage with recruitment agencies based on its needs and will not be accepting any form of solicitation.

Avantor®, a Fortune 500 company, is a leading global provider of mission‑critical products and services to customers in the biopharma, healthcare, education & government, and advanced technologies & applied materials industries. Our portfolio is used in virtually every stage of the most important research, development and production activities in the industries we serve. One of our greatest strengths comes from having a global infrastructure that is strategically located to support the needs of our customers. Our global footprint enables us to serve more than 225,000 customer locations and gives us extensive access to research laboratories and scientists in more than 180 countries. We set science in motion to create a better world.