Distribution Clerk

Avantor; Carpinteria (CA); On-site; USD 39,000 - 63,000; Full time

Job summary

Avantor is seeking an administrative assistant to provide essential support in a warehouse environment. The role includes preparing reports, handling information requests, printing shipping documents, filing, creating labels, data collection, and processing purchase requisitions for a team of about 15 Shipping personnel.

Key responsibilities include assisting with warehouse picking, maintaining records, ensuring regulatory compliance, and coordinating IT tickets and work orders.

Qualifications

• Education: High school diploma or equivalent preferred.
• Excellent verbal and written communication skills; strong interpersonal abilities.
• Adept at developing and maintaining detailed administrative and procedural processes.

Responsibilities

• Assist with warehouse picking processes; prepare records and data; submit purchase requisitions and IT tickets.
• Maintain accuracy of receiving/shipping documents and inventory records; enter data into systems.
• Coordinate travel for managers and document-related tasks; support QA and MRP coordination.

Skills

Interpersonal skills

Communication

Time management

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

The Opportunity

The administrative assistant provides administrative support in a warehouse environment by preparing reports, handling requests for information, printing shipping documentation, filing, creating labels, collecting data, and placing purchase requisitions. Supports a team of approximately 15 Shipping personnel.

What we’re looking for

• Education: High school diploma or equivalent preferred.
• Experience: Minimum of 1-2 years of prior experience in an administrative role.
• Collaboration tool: Strong computer skills; knowledgeable in Microsoft Office Suite.
• Additional Qualifications: Exceptional interpersonal and relationship-building skills, with a high degree of tact and courtesy in dealing with others.
• Excellent verbal and written communication skills.
• Adept at developing and maintaining detailed administrative and procedural processes.
• Ability to manage sensitive, complex, confidential information.
• Detail-oriented, with good organizational skills and a high degree of accuracy.
• Ability to multitask, prioritize tasks to meet deadlines, manage time, problem-solve, and work independently as well as part of a team is crucial.
• High energy and eagerness to demonstrate personal initiative.

How you will thrive and create an impact

Assist with warehouse picking processes; prepare and control records; collect data; prepare reports; and submit purchase requisitions, IT tickets & work orders. Maintain goodwill and provide exceptional service to all customers, potential customers, and associates. Helps ensure regulatory compliance; prepares, completes, and verifies required documentation; and facilitates the timely movement of goods. Arranges and coordinates business travel for managers, directors, or other division heads. Performs administrative tasks such as answering telephone calls, providing information, taking messages, and maintaining office supply inventory. Participates in cycle counts and helps maintain inventory accuracy. Interfaces with other departments to achieve production goals and product shipment requirements. Works closely with the MRP and QA groups to coordinate manufacturing and testing of materials & documentation. May research documentation within company quality system programs. Reviews process reproducibility trends for applicable products and applies that knowledge to improve processes and products. Ensures the accuracy of all receiving and shipping documents. Gathers and maintains all data and records related to shipping and receiving activities. Enters data into systems. Ensures receiving counts match packing lists and purchase orders, and shipping counts match picking documents. Assists in resolving any discrepancies. Resolves discrepancies with an interdepartmental, customer‑centric approach. Collects all inbound freight documentation and routes it to the appropriate record‑keeping unit. Performs other duties as assigned.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position.

Avantor is proud to be an equal opportunity employer.

Why Avantor? Dare to go further in your career. Join our global team of 14,000+ associates whose passion for discovery and determination to overcome challenges relentlessly advances life‑changing science. The work we do changes people's lives for the better. It brings new patient treatments and therapies to market, giving a cancer survivor the chance to walk his daughter down the aisle. It enables medical devices that help a little boy hear his mom's voice for the first time. Outcomes such as these create unlimited opportunities for you to contribute your talents, learn new skills and grow your career at Avantor. We are committed to helping you on this journey through our diverse, equitable and inclusive culture which includes learning experiences to support your career growth and success. At Avantor, dare to go further and see how the impact of your contributions set science in motion to create a better world.

Pay Transparency

The expected pre‑tax pay for this position is $39,000.00 - $62,675.00. Actual pay may differ depending on relevant factors such as prior experience and geographic location.

EEO Statement

We are an Equal Employment/Affirmative Action employer and VEVRAA Federal Contractor. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state/province, or local law. If you need a reasonable accommodation for any part of the employment process, please contact us by email at [e-mail] and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case‑based approach. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

For more information about equal employment opportunity protections, please view the Know Your Rights poster.

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We will use the personal information that you have submitted to us in order to consider your application for the relevant role. Your privacy is important to us. Please click here for our Privacy Policy which explains the purposes for which we will use your personal information and the ways in which we will handle and retain your information. It also explains the rights you have in relation to your information, and how to contact us with any queries or requests.

3rd Party Non‑Solicitation Policy

By submitting candidates without having been formally assigned on and contracted for a specific job requisition by Avantor, or by failing to comply with the Avantor recruitment process, you forfeit any fee on the submitted candidates, regardless of your usual terms and conditions. Avantor works with a preferred supplier list and will take the initiative to engage with recruitment agencies based on its needs and will not be accepting any form of solicitation.

Avantor, a Fortune 500 company

Avantor®, a Fortune 500 company, is a leading global provider of mission‑critical products and services to customers in the biopharma, healthcare, education & government, and advanced technologies & applied materials industries. Our portfolio is used in virtually every stage of the most important research, development and production activities in the industries we serve. One of our greatest strengths comes from having a global infrastructure that is strategically located to support the needs of our customers. Our global footprint enables us to serve more than 225,000 customer locations and gives us extensive access to research laboratories and scientists in more than 180 countries.

We set science in motion to create a better world.