Site Services Supervisor

Avantor; Hillsboro (OR); On-site; USD 69,000 - 73,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision care

Wellness programs

PTO

HSA/FSA

401(k)

Stock purchase plan

Commuter benefits

Tuition assistance

Life insurance

Job summary

Avantor’s Hillsboro site is seeking a Site Operations Leader to oversee day-to-day delivery at the lab and production services interface. You will supervise teams, drive safety and quality, and partner with clients and vendors to meet service level agreements.

You will analyze operational data, design workflow improvements, and lead weekly reviews. A background in laboratory services, logistics, or inventory management with 5+ years of supervisory experience is preferred.

Qualifications

• Education: High School Diploma or GED required; Higher Education degree in supply chain, business, or life sciences preferred
• Experience: 5+ years in laboratory services, warehouse, logistics, or inventory management; 2+ years in supervisory roles with direct reports
• Proficiency with inventory management systems (SAP, Workday, LIMS or equivalent) including reporting/analytics
• Intermediate Excel with pivot tables, lookups and data analysis; Lean/Six Sigma experience preferred
• Able to analyze operational data and communicate findings to non-technical audiences

Responsibilities

• Own day-to-day operational delivery for the site or function; manage scheduling and prioritization
• Monitor real-time dashboards and reallocate resources to meet service levels
• Lead daily huddles and weekly reviews with client contacts and teams
• Design and pilot workflow changes; document and institutionalize improvements
• Lead site-level continuous improvement projects using structured problem-solving methods
• Manage hiring, performance reviews and development for direct reports
• Coordinate vendor and third-party logistics activities on-site
• Maintain site safety, quality, compliance and training records
• Support budget planning and cost control at site level
• Prepare weekly/monthly operational reports for leadership

Skills

Operations leadership

Data analysis

Excel skills

Lean Six Sigma

Team supervision

Communication

Education

High School Diploma or GED

Degree in supply chain or life sciences preferred

Tools

SAP

Workday

LIMS

Microsoft Teams

Job description

The Opportunity: In this role, you will report to the site services manager and will work closely with the Avantor’s Lab and Production Services professionals to serve our customers by performing customized, mission-based lab work and research protocols that help return time back to science.

Shift: Monday - Friday, 7 am - 4 pm or 8 am - 5 pm, during business hours

Location: Hillsboro, OR

Salary Range: 69,000 - 73,000 + 5% ICP Bonus

Benefits

• Health and Wellness: Medical, Dental, Vision, and Wellness programs (eligible for medical coverage on day 1)
• Time Off: Paid Time Off (PTO), Company-paid holidays, Choice holidays, etc.
• Financial Well Being: Spending Accounts: Flexible Spending Account (FSA), Health Savings Accounts (HSA), commuter benefits, 401(k), tuition assistance, employee stock purchase plan discount
• Added Protection Coverage: To include critical illness, hospital indemnity, accident, legal, identity theft protection, pet, auto, and home insurance.
• Recognition: Celebrate your peers and earn points to redeem on gifts and products

What we’re looking for

• Education: High School Diploma or GED required; Higher Education degree in supply chain, business, or life sciences preferred
• Experience: 5+ years of experience in laboratory services, warehouse, logistics, or inventory management operations; 2+ years of formal supervisory experience with direct reports and full performance management responsibility Documented experience leading operational improvement initiatives Experience in a client-embedded services or regulated facility environment
• Collaboration Tool: Microsoft Teams experience Documented experience leading operational improvement initiatives Experience in a client-embedded services or regulated facility environment Proficiency with inventory management systems (SAP, Workday, LIMS, or equivalent) including reporting and analytics modules Intermediate Excel skills including pivot tables, lookup functions and basic data analysis Ability to analyze operational data and communicate findings to non-technical audiences Working knowledge of continuous improvement methodologies (Lean, Six Sigma)
• Preferred: Advanced Excel, Power BI or Tableau experience Formal Lean or Six Sigma Green Belt training Experience with Workday, Kronos/UKG or equivalent HRIS/timekeeping systems Lean Six Sigma Green Belt Experience in pharmaceutical, biotech, or regulated manufacturing client environments Managing vendor relationships and coordinating third-party logistics

How you will thrive and create an impact

Avantor’s Lab and Production Services team is a crucial part of the Avantor Services group serving over 500 customers in biopharma, pharmaceutical, educational, industrial, and high-tech industries with customizable, flexible solutions and end‑to‑end laboratory operations support. In this role you will:

• Site Operations Leadership Own day-to-day operational delivery for the assigned site or functional scope, including scheduling, task prioritization, and exception management
• Set and communicate daily, weekly and monthly operational goals aligned to site and account-level plans Monitor real-time operational dashboards; reallocate resources proactively to maintain service levels
• Lead daily huddles and weekly operations reviews with the team and client contacts Serve as the escalation point of contact for operational issues during assigned shift and on‑call periods Coordinate cross-functional responses to high‑priority or high‑impact customer requests
• Workflow Design & Continuous Improvement Identify opportunities to streamline workflows, reduce non-value-added steps, and improve service quality Design and pilot workflow changes within authority; document and institutionalize successful improvements Recommend broader enhancements requiring Operations Manager or client approval, with supporting data and business case Lead or participate in site-level continuous improvement projects using structured problem‑solving methods Partner with peer supervisors across the account to standardize effective practices Track and report improvement outcomes on productivity, quality, and client satisfaction metrics
• Operational Problem Solving & Analysis Analyze operational data including service level reports, cycle count variances, and customer feedback to identify trends and root causes Develop and implement practical solutions for operational issues within scope of authority Escalate issues requiring broader intervention with fully developed root‑cause analysis and proposed corrective actions Partner with Quality and Compliance teams on CAPA (Corrective and Preventive Action) activities Facilitate structured problem‑solving sessions with the team (5‑Why, Fishbone, or similar)
• Performance Management & Talent Development Conduct performance reviews, goal setting, and development conversations for all direct reports on the Avantor HR cycle Identify and develop high‑potential associates; maintain an active advancement pipeline for peer‑level and roles Design and deliver team‑level development activities including cross‑training plans and skill‑building exercises Lead or support hiring activities for associate and specialist roles; participate in interview panels for peer supervisor openings Partner with HR on complex employee relations matters, performance improvement plans, and progressive discipline Recognize strong performance formally and informally; nominate team members for awards and advancement
• Vendor & External Partner Coordination Serve as the site‑level point of contact for key vendors and third‑party logistics partners Coordinate inbound delivery schedules, resolve shipment exceptions, and manage vendor performance issues within scope Participate in vendor performance reviews alongside the Operations Manager and Procurement Ensure vendor activities on‑site comply with client access, safety and quality protocols Escalate vendor performance concerns to the Operations Manager with supporting documentation
• Client Relationship Management Serve as a primary day‑to‑day relationship holder with client lab management and site leadership Lead regular operational reviews with client stakeholders, presenting service level performance and improvement initiatives Capture, log and respond to client feedback, service requests and complaints within defined SLAs Support account‑level business reviews alongside the Operations Manager with analysis and site‑specific insights Participate in client audits and regulatory inspections as the site operational lead
• Safety, Quality & Compliance Oversight Own site‑level safety performance for the assigned team; lead incident investigation and CAPA implementation Conduct regular documented safety walk‑throughs and partner with client safety teams on joint audits Ensure all training certifications are current across the team; prevent assignment of work to associates with lapsed qualifications Lead team engagement in hazard identification and near‑miss reporting Participate in internal Avantor quality audits and client‑led compliance reviews
• Workforce Planning & Budget Support Partner with the Operations Manager on site‑level workforce planning, including headcount forecasting and schedule design Review and approve timecards, overtime, and PTO requests within approved budget parameters Monitor labor hours, overtime trends, and productivity metrics; flag variances with recommended actions Support preparation of site‑level operating budget inputs and contribute to account‑level financial reviews Manage small discretionary spend (team supplies, minor equipment) within delegated authority
• Administrative & Reporting Compile and deliver weekly and monthly site operational reports for internal and client leadership Maintain accurate personnel records, training documentation and performance files in coordination with HR Document and maintain site SOPs, work instructions and training materials Support new business proposals and site expansion activities with operational input as requested

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification.

They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position.

Avantor is proud to be an equal opportunity employer.

Why Avantor?

Dare to go further in your career. Join our global team of 14,000+ associates whose passion for discovery and determination to overcome challenges relentlessly advances life‑changing science. The work we do changes people's lives for the better. It brings new patient treatments and therapies to market, giving a cancer survivor the chance to walk his daughter down the aisle. It enables medical devices that help a little boy hear his mom's voice for the first time. Outcomes such as these create unlimited opportunities for you to contribute your talents, learn new skills and grow your career at Avantor. We are committed to helping you on this journey through our diverse, equitable and inclusive culture which includes learning experiences to support your career growth and success. At Avantor, dare to go further and see how the impact of your contributions set science in motion to create a better world.

EEO Statement: We are an Equal Employment/Affirmative Action employer and VEVRAA Federal Contractor. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state/province, or local law. If you need a reasonable accommodation for any part of the employment process, please contact us by email at [e-mail] and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case‑by‑case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address. For more information about equal employment opportunity protections, please view the Know Your Rights poster.

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Avantor®, a Fortune 500 company, is a leading global provider of mission‑critical products and services to customers in the biopharma, healthcare, education & government, and advanced technologies & applied materials industries. Our portfolio is used in virtually every stage of the most important research, development and production activities in the industries we serve. One of our greatest strengths comes from having a global infrastructure that is strategically located to support the needs of our customers. Our global footprint enables us to serve more than 225,000 customer locations and gives us extensive access to research laboratories and scientists in more than 180countries. We set science in motion to create a better world.