Onsite Clinical Documentation Specialist

Applied Medical; Rancho Santa Margarita (CA); On-site; USD 50,000 - 58,000; Full time

Benefits offered by this job

Competitive pay (24-28 USD/hour)

Comprehensive benefits package

Education reimbursement program

401(k) with discretionary employer’s-m

On-campus wellness activities

Job summary

Applied Medical is seeking a Documentation Coordinator to support Clinical Affairs documentation on-site in California. You will create, edit, and maintain documents, spreadsheets, and presentations with precise formatting and content standards.

The role emphasizes attention to detail, cross-functional collaboration, and process improvements to strengthen documentation workflows across the medical device portfolio.

Qualifications

• Associate degree or higher in English, communications, life sciences, or related field.
• Two years of experience in documentation coordination, technical writing, or a similar function.
• Advanced skill in Word, Excel, and PowerPoint, including styles and formatting controls.
• Proficiency with PDFs, including export review and formatting verification.
• Strong attention to detail with proven proofreading and quality review.
• Clear written and verbal communication with cross-functional partners at all levels.
• Ability to manage multiple documents and deadlines with limited direction.
• Availability to work fully onsite.

Responsibilities

• Organize and maintain a centralized documentation repository, giving stakeholders reliable access to current clinical documentation.
• Create, edit, and format documents, spreadsheets, and presentations in line with established document standards.
• Review exported files to confirm accurate representation of original content, including formatting, fonts, and style.
• Apply consistent formatting across all deliverables to support readability and a professional finished product.
• Collaborate with cross-functional teams to confirm content quality and resolve documentation questions.
• Respond to questions from team members and stakeholders, providing clarification on documentation requirements and standards.
• Identify opportunities to improve documentation processes, then propose and implement changes to increase efficiency.
• Track document versions and revisions, maintaining a clear record of changes across the documentation set.

Skills

Technical writing

Proofreading

Attention to detail

Communication

Time management

On-site work

Education

Associate degree or higher in English/communications/life sciences or related field

Bachelor's degree in English/communications (preferred)

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

PDF tools

Job description

Applied Medical is seeking a Documentation Coordinator to support Clinical Affairs documentation on-site in California. You will create, edit, and maintain documents, spreadsheets, and presentations with precise formatting and content standards.

The role emphasizes attention to detail, cross-functional collaboration, and process improvements to strengthen documentation workflows across the medical device portfolio.