Documentation Coordinator

Applied Medical Corporation; Rancho Santa Margarita (CA); On-site; USD 33,062,000 - 38,573,000; Full time

Benefits offered by this job

Competitive pay

Comprehensive benefits

Training & mentorship

Wellness on campus

Education reimbursement

401(k) with discretionary match

Generous vacation & holidays

Job summary

Applied Medical Corporation in California is seeking a Documentation Coordinator to ensure accuracy and organization of Premarket Regulatory Affairs documentation. This onsite role prepares, edits, and maintains regulatory documents while supporting registration activities and collaborating with cross‑functional teams.

You will manage a centralized repository, ensure formatting consistency, and identify process improvements to boost efficiency.

Qualifications

• Associate degree or higher.
• Strong organizational, editing and proofreading skills.
• Excellent written and verbal communication.
• Self-motivated and able to work independently.
• Administrative support experience.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Attention to detail and problem solving.

Responsibilities

• Organizes and maintains a centralized repository for regulatory documentation, ensuring easy access and retrieval for stakeholders.
• Prepares, creates, edits, and maintains documentation supporting Premarket Regulatory Affairs and registration activities.
• Maintains open communication with team members and stakeholders, addressing queries and providing clarification.
• Reviews documentation for accuracy and confirms proper formatting, fonts, and style.
• Identifies opportunities to improve documentation processes and proposes and implements efficiency gains.

Skills

Organizational skills

Editing & proofreading

Communication

Self-management

Independent contributor

MS Office

Education

Associate's degree

Tools

MS Office

Job description

Applied Medical is a new generation medical device company with a proven business model and commitment to innovation fueled by rapid business growth and expansion. Our company has been developing and manufacturing advanced surgical technologies for over 35 years and has earned a strong reputation for excellence in the healthcare field. Our unique business model, combined with our dedication to delivering the highest quality products, enables team members to contribute in a larger capacity than is possible in typical positions.

Position Description

The Documentation Coordinator ensures the accuracy, completeness, and organization of Premarket Regulatory Affairs documentation at Applied Medical. This fully onsite role prepares, creates, edits, and maintains regulatory documents while supporting broader registration activities. The Documentation Coordinator collaborates closely with cross-functional teams and brings strong attention to detail, communication, and organization to every deliverable.

Key Responsibilities

• Organizes and maintains a centralized repository for regulatory documentation, ensuring easy access and retrieval for stakeholders.
• Prepares, creates, edits, and maintains documentation supporting Premarket Regulatory Affairs and registration activities.
• Maintains open communication with team members and stakeholders, addressing queries and providing clarification.
• Reviews documentation for accuracy and confirms proper formatting, fonts, and style.
• Identifies opportunities to improve documentation processes and proposes and implements efficiency gains.

Success in This Role Looks Like

• Maintains a well organized, easily accessible documentation repository.
• Delivers accurate, properly formatted documentation with minimal revision cycles.
• Communicates clearly and proactively with cross-functional teams and stakeholders.
• Identifies and implements process improvements that increase efficiency.

Position Requirements

This Position Requires the Following Skills and Attributes

• Holds an associate's degree or above.
• Demonstrates efficient organizational capabilities.
• Communicates clearly in written and oral formats, with strong editing and proofreading skills.
• Self-manages effectively and works successfully as an independent contributor.
• Brings administrative support experience.
• Applies proficiency in Microsoft Office programs, including Outlook, Word, Excel, and PowerPoint.
• Demonstrates strong attention to detail.
• Applies strong problem solving skills.

Benefits

• Competitive compensation range: $24 - $28 / hour (California).
• Comprehensive benefits package.
• Training and mentorship opportunities.
• On-campus wellness activities.
• Education reimbursement program.
• 401(k) program with discretionary employer match.
• Generous vacation accrual and paid holiday schedule.

Please note that the compensation range may be adjusted in the future, and bonus and incentive compensation plans may apply.

Our total reward package reflects our commitment to employee growth and well-being, as we invest in your development and offer a range of benefits designed to enhance your career and life.

All compensation and benefits are subject to plan documents and written agreements.

Equal Opportunity Employer

Applied Medical is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (including pregnancy, childbirth, breastfeeding and related medical conditions), or sexual orientation, or any other status protected by federal, state or local laws in the locations where Applied Medical operates.