Documentation Coordinator

Applied Medical; Rancho Santa Margarita (CA); On-site; USD 68,770,000 - 80,231,000; Full time

Benefits offered by this job

Competitive pay (24-28 USD/hour)

Comprehensive benefits package

Education reimbursement program

401(k) with discretionary employer’s-m

On-campus wellness activities

Job summary

Applied Medical is seeking a Documentation Coordinator to support Clinical Affairs documentation on-site in California. You will create, edit, and maintain documents, spreadsheets, and presentations with precise formatting and content standards.

The role emphasizes attention to detail, cross-functional collaboration, and process improvements to strengthen documentation workflows across the medical device portfolio.

Qualifications

• Associate degree or higher in English, communications, life sciences, or related field.
• Two years of experience in documentation coordination, technical writing, or a similar function.
• Advanced skill in Word, Excel, and PowerPoint, including styles and formatting controls.
• Proficiency with PDFs, including export review and formatting verification.
• Strong attention to detail with proven proofreading and quality review.
• Clear written and verbal communication with cross-functional partners at all levels.
• Ability to manage multiple documents and deadlines with limited direction.
• Availability to work fully onsite.

Responsibilities

• Organize and maintain a centralized documentation repository, giving stakeholders reliable access to current clinical documentation.
• Create, edit, and format documents, spreadsheets, and presentations in line with established document standards.
• Review exported files to confirm accurate representation of original content, including formatting, fonts, and style.
• Apply consistent formatting across all deliverables to support readability and a professional finished product.
• Collaborate with cross-functional teams to confirm content quality and resolve documentation questions.
• Respond to questions from team members and stakeholders, providing clarification on documentation requirements and standards.
• Identify opportunities to improve documentation processes, then propose and implement changes to increase efficiency.
• Track document versions and revisions, maintaining a clear record of changes across the documentation set.

Skills

Technical writing

Proofreading

Attention to detail

Communication

Time management

On-site work

Education

Associate degree or higher in English/communications/life sciences or related field

Bachelor's degree in English/communications (preferred)

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

PDF tools

Job description

Applied Medical is a new generation medical device company with a proven business model and commitment to innovation fueled by rapid business growth and expansion. Our company has been developing and manufacturing advanced surgical technologies for over 35 years and has earned a strong reputation for excellence in the healthcare field. Our unique business model, combined with our dedication to delivering the highest quality products, enables team members to contribute in a larger capacity than is possible in typical positions.

Position Description

The Documentation Coordinator supports the accuracy, completeness, and organization of Clinical Affairs documentation at Applied Medical. This clinical documentation specialist creates, edits, and maintains a range of documents and partners with cross-functional teams to uphold content quality and consistency. The role applies close attention to detail, established document standards, and strong formatting discipline across reports, spreadsheets, and presentations. The Documentation Coordinator also identifies and implements improvements to documentation processes, strengthening how Applied Medical manages clinical documentation across its medical device portfolio.

This position is fully onsite.

Key Responsibilities

• Organize and maintain a centralized documentation repository, giving stakeholders reliable access to current clinical documentation.
• Create, edit, and format documents, spreadsheets, and presentations in line with established document standards.
• Review exported files to confirm accurate representation of original content, including formatting, fonts, and style.
• Apply consistent formatting across all deliverables to support readability and a professional finished product.
• Collaborate with cross-functional teams to confirm content quality and resolve documentation questions.
• Respond to questions from team members and stakeholders, providing clarification on documentation requirements and standards.
• Identify opportunities to improve documentation processes, then propose and implement changes to increase efficiency.
• Track document versions and revisions, maintaining a clear record of changes across the documentation set.

Success in This Role Looks Like

• Deliver documentation with consistent formatting, accurate content, and no gaps at the point of hand-off.
• Maintain a repository stakeholders trust and use without needing to request assistance locating files.
• Build strong working relationships with cross-functional partners across Clinical Affairs.
• Resolve documentation questions quickly and communicate standards clearly to contributors.
• Implement process improvements with measurable effect on documentation turnaround and quality.
• Support Clinical Affairs deliverables on schedule while managing multiple concurrent documents.

Position Requirements

This position requires the following skills and attributes:

• Associate degree or higher in English, communications, life sciences, or a related field, or equivalent documentation experience.
• Two years of experience in documentation coordination, technical writing, document management, or a similar function.
• Advanced skill in Microsoft Word, Excel, and PowerPoint, including styles, templates, and formatting controls.
• Proficiency working with Portable Document Format (PDF) files, including export review and formatting verification.
• Strong attention to detail with proven accuracy in proofreading and quality review.
• Clear written and verbal communication skills with cross-functional partners at all levels.
• Ability to manage multiple documents and competing deadlines with limited direction.
• Availability to work fully onsite.

Preferred

The following skills and attributes are preferred:

• Experience in medical device, life sciences, pharmaceutical, or another regulated industry.
• Familiarity with an electronic document management system (EDMS).
• Working knowledge of clinical documentation, clinical trial records, or Good Clinical Practice (GCP).
• Bachelor's degree in English, communications, technical writing, or a life sciences discipline.
• Experience improving or standardizing documentation workflows and templates.

Benefits

• Competitive compensation range: $24 - $28 / hour (California).
• Comprehensive benefits package.
• Training and mentorship opportunities.
• On-campus wellness activities.
• Education reimbursement program.
• 401(k) program with discretionary employer match.
• Generous vacation accrual and paid holiday schedule.

Please note that the compensation range may be adjusted in the future, and bonus and incentive compensation plans may apply.

Our total reward package reflects our commitment to employee growth and well-being, as we invest in your development and offer a range of benefits designed to enhance your career and life.

All compensation and benefits are subject to plan documents and written agreements.

Equal Opportunity Employer.

Applied Medical is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (including pregnancy, childbirth, breastfeeding and related medical conditions), or sexual orientation, or any other status protected by federal, state or local laws in the locations where Applied Medical operates.