Onsite Admin Specialist - Bilingual (Spanish/English)

Decca Recruiting; Jacksonville (FL); On-site; USD 32,000 - 44,000; Full time

Job summary

Decca Recruiting seeks an organized Office Clerk I to support warehouse operations through administrative and customer service tasks. This role is based in an office inside a warehouse environment but does not require warehouse labor or material handling.

The ideal candidate has strong communication, urgency, and the ability to manage multiple priorities in a fast-paced setting. Bilingual Spanish/English is strongly preferred.

Qualifications

• High School Diploma or equivalent required.
• 0-3 years of administrative, clerical, office support, or customer service experience.
• Proficiency in Microsoft Office, including Outlook, Word, Excel (basic).
• Strong written and verbal communication skills in English.
• Excellent organizational skills and attention to detail.
• Ability to prioritize tasks, work independently, and adapt to changing priorities.
• Comfortable working with computer-based systems and learning new software.
• Basic arithmetic and data entry skills.
• Experience working in an office environment.

Responsibilities

• Support Market Managers by requesting and tracking documentation for shipping containers leaving the warehouse.
• Create and maintain orders within the company system (training provided).
• Perform accurate data entry and maintain organized records.
• Communicate with customers, vendors, and internal stakeholders via phone and email.
• Draft, send, and respond to professional correspondence using Outlook and other business systems.
• Conduct internet research and gather information as needed.
• Verify, update, and maintain documentation and database records.Follow up on outstanding requests and ensure timely completion of tasks.
• Manage multiple assignments while maintaining accuracy and attention to detail.
• Provide general administrative support to office and operations teams.

Skills

Communication skills

Organizational skills

Attention to detail

Prioritization

Independent work

Multitasking

Bilingual Spanish/English

Education

High School Diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

AS400

Google Docs

Salesforce

Oracle

Microsoft Office Suite

Outlook

Word

Excel

Job description

Decca Recruiting seeks an organized Office Clerk I to support warehouse operations through administrative and customer service tasks. This role is based in an office inside a warehouse environment but does not require warehouse labor or material handling.

The ideal candidate has strong communication, urgency, and the ability to manage multiple priorities in a fast-paced setting. Bilingual Spanish/English is strongly preferred.