Onsite Admin & Ops Coordinator for Commercial Properties

Umbrella Property Services; Mokena (IL); On-site; USD 25,000 - 30,000; Full time

Job summary

Umbrella Property Services in Mokena, IL is seeking an Operations and Office Coordinator to serve as the organizational hub of a commercial property maintenance company. Pay ranges from $18 to $22 per hour based on experience, with a 35 to 40 hour workweek, and a requirement for a high school diploma.

You will handle phones, mail, digital records, coordinate subcontractors and deliveries, assist with work orders and recruitment, and help proposals move from sale to completion while growing with

Qualifications

• High school diploma required.
• Administrative/office or customer service experience preferred.
• Willingness to learn new software and adapt to seasonal work.

Responsibilities

• Answer the main phone line and assist customers.
• Manage mail, email, digital files, and records; order office, shop, and jobsite supplies.
• Coordinate subcontractors, rental equipment, deliveries, fleet records, uniforms, and vendors.
• Assist with work orders, permits, project photos, and job documentation.
• Support recruiting, scheduling, onboarding paperwork, and employee records.
• Prepare proposals and customer packets; keep CRM current; move projects from sale to completion.

Skills

Administrative experience

Customer service experience

MS Office / Google Workspace

Education

High school diploma

Tools

Microsoft Office

Google Workspace

Job description

Umbrella Property Services in Mokena, IL is seeking an Operations and Office Coordinator to serve as the organizational hub of a commercial property maintenance company. Pay ranges from $18 to $22 per hour based on experience, with a 35 to 40 hour workweek, and a requirement for a high school diploma.

You will handle phones, mail, digital records, coordinate subcontractors and deliveries, assist with work orders and recruitment, and help proposals move from sale to completion while growing with