Onsite Admin Assistant - Research & Education Support

Commonwealth of VA Careers; Charlottesville (VA); On-site; USD 42,000 - 55,000; Full time

Job summary

University of Virginia seeks an Administrative Assistant for the Department of Pediatrics to support the Vice Chair for Research and the Children’s Health Research Center (CHRC). This onsite role requires strong organization, confidentiality, and multitasking in a fast-paced academic medical environment.

The successful candidate will manage calendars, screen calls, and coordinate travel, as well as assist with onboarding, event coordination, and maintenance of research websites.

Qualifications

• Detail-oriented and able to multitask in a fast-paced academic setting.
• Excellent communication and customer service skills are essential.
• Professional conduct and confidentiality are required in dealing with faculty and staff.

Responsibilities

• Provide administrative support to ensure efficient operation of the CHRC offices and labs.
• Type memos, correspondence, forms, and confidential reports.
• Manage and update research-related websites for the Department, including CHRC and internally facing resources.
• Receive and screen calls and mail; route inquiries to appropriate individuals.
• Maintain calendars; schedule meetings and travel arrangements.
• Procurement for CHRC and P-card responsibilities; order supplies.
• Assist with onboarding of research faculty and lab personnel; tour facilities.
• Greet visitors and provide customer support; edit faculty CVs as needed.

Skills

Detail-oriented

Excellent communication

Multitasking

Confidentiality

Customer service

Professionalism

Collaboration

Education

High School Diploma

Job description

University of Virginia seeks an Administrative Assistant for the Department of Pediatrics to support the Vice Chair for Research and the Children’s Health Research Center (CHRC). This onsite role requires strong organization, confidentiality, and multitasking in a fast-paced academic medical environment.

The successful candidate will manage calendars, screen calls, and coordinate travel, as well as assist with onboarding, event coordination, and maintenance of research websites.