Pediatrics Research Admin & Events Coordinator

University of Virginia; Charlottesville (VA); On-site; USD 42,000 - 55,000; Full time

Job summary

The Department of Pediatrics at the University of Virginia (UVA) School of Medicine seeks an Administrative Assistant to perform clerical and administrative work for the Vice Chair for Research and in the Children's Health Research Center (CHRC). This position is onsite Monday through Friday and is not available for remote work.

The successful candidate will exercise sound judgment, maintain a high level of professionalism and confidentiality, and effectively manage multiple priorities in a

Qualifications

• Education: High School Graduate or Equivalent.
• Experience: No experience required for administrative assistant, one-year relevant experience required for intermediate administrative assistant, three-year relevant experience for senior administrative assistant.

Responsibilities

• Provide administrative support to ensure efficient operation of the CHRC offices and labs.
• Be a detail-oriented individual with excellent communication skills and the ability to multitask effectively.
• Maintain professional conduct both virtually and in person.
• Type memos, correspondence, forms, and technical or confidential reports.
• Manage and update research-related websites for the Department, including the CHRC website and the internally facing Pediatrics research resource website.
• Receive and screen incoming calls and mail, answer routine inquiries, and route calls to the appropriate individual.
• Maintain calendars. Schedule and confirm appointments, meetings, and travel arrangements.
• Procurement for CHRC and P-card responsibilities. Order office/lab supplies as needed.
• Become familiarized with locations and specifics of all Pediatric laboratories in the CHRC.
• Event Coordination such as, but not limited to: Houston Lecture, Research Day, Seminar Series, philanthropy and outreach events, and research faculty interviews.
• Space management and office set up for new faculty.
• Assist with onboarding of research faculty and lab personnel, including touring facilities and showcasing the locations of shared resources in the CHRC.
• Greet and screen visitors and provide customer support, as needed.
• Edit faculty CVs as needed/requested.
• This position may require walking extended distances to support event setup and other job responsibilities.
• All other duties as assigned.

Skills

Communication

Organization

Customer service

Education

High School Diploma or equivalent

Job description

The Department of Pediatrics at the University of Virginia (UVA) School of Medicine seeks an Administrative Assistant to perform clerical and administrative work for the Vice Chair for Research and in the Children's Health Research Center (CHRC). This position is onsite Monday through Friday and is not available for remote work.

The successful candidate will exercise sound judgment, maintain a high level of professionalism and confidentiality, and effectively manage multiple priorities in a