Online Virtual Scheduling Assistant

Medium; Remote; USD 40,000 - 65,000; Full time

Job summary

A growing travel company is seeking an Online Virtual Scheduling Assistant to work remotely. This role involves coordinating calendars for travel advisors, scheduling consultations, and managing communication with clients. Ideal candidates will have strong organizational skills, experience with scheduling tools, and the ability to work independently. The position offers a flexible schedule, training, and performance incentives, with a salary range of $40,000 - $65,000 annually.

Benefits

Remote, flexible work schedule

Training and ongoing support

Income-earning potential

Access to travel industry benefits

Qualifications

• Prior experience in scheduling, admin, or customer service is a plus.
• Ability to work independently in a remote setting.
• Enthusiasm for travel is a bonus but not required.

Responsibilities

• Coordinate and manage calendars for multiple travel advisors.
• Schedule client consultations and supplier meetings.
• Send reminders and follow-ups for scheduled appointments.
• Track and organize important deadlines and travel milestones.
• Support trip timeline management.

Skills

Strong time management and organization skills

Excellent written and verbal communication

Comfortable using Google Calendar and scheduling tools

Ability to multitask

Tools

Google Calendar

Email platforms

Job description

Overview

Job Title: Online Virtual Scheduling Assistant – Remote

Company: Destination Knot

About Us:

Destination Knot is a dynamic travel company committed to delivering seamless and personalized travel planning experiences. We specialize in luxury vacations, destination weddings, honeymoons, cruises, and family getaways. Our team thrives on organization, service, and a shared love of travel.

Job Description:

We are looking for a reliable and detail-oriented Online Virtual Scheduling Assistant to support our team of travel advisors. This fully remote role is perfect for someone who excels in time management, calendar coordination, and client communication. You will play a key role in ensuring appointments, consultations, and travel timelines are smoothly managed.

Key Responsibilities

• Coordinate and manage calendars for multiple travel advisors
• Schedule client consultations and supplier meetings
• Send reminders and follow-ups for scheduled appointments
• Track and organize important deadlines and travel milestones
• Support trip timeline management (e.g., payment schedules, document delivery dates)
• Communicate professionally with clients and team members

Qualifications

• Strong time management and organization skills
• Excellent written and verbal communication
• Comfortable using Google Calendar, scheduling tools, and email platforms
• Ability to multitask and work independently in a remote setting
• Prior experience in scheduling, admin, or customer service is a plus
• Enthusiasm for travel is a bonus but not required

What We Offer

• Remote, flexible work schedule ideal for work-life balance
• Training and ongoing support from a collaborative team
• Income-earning potential through administrative project support and performance-based incentives
• Growth pathways into roles in travel planning or operations
• Access to travel industry benefits and discounts following completion of training
• Salary: $40,000 - $65,000 a year

How to Apply

If you love staying organized, enjoy helping others succeed, and want a flexible remote role in a growing travel company, we’d love to hear from you. Apply today and join the Destination Knot team!