OnCore Financial (Post-Award) Specialist Sponsored

UPMC; Pittsburgh (Allegheny County); Hybrid; USD 70,000 - 100,000; Full time

Job summary

UPMC seeks an OnCore Financial Specialist to manage sponsor invoicing, reconcile payments, and ensure compliance with federal guidelines. The role maintains financial data in CashFlow/OnCore and aligns with PeopleSoft for contract and per-patient cost reconciliation.

Responsibilities include invoicing, payments reconciliation, reporting, and closeouts. A Bachelor's in finance or related field is required; OnCore CTMS experience is highly valued.

Qualifications

• Bachelor's degree in finance, healthcare administration, or related field.
• Minimum 2 years of post-award financial management experience in clinical trials.
• Proficiency in OnCore CTMS and its financial modules.
• Strong Excel skills and familiarity with financial reporting tools.
• Experience with Medicare Coverage Analysis and sponsor contract terms preferred.

Responsibilities

• Maintain and manage sponsor invoicing to ensure timely payment for clinical trial activities.
• Reconcile payments based on subject visit tracking and study milestones.
• Ensure compliance with institutional policies and federal regulations.
• Monitor financial activity and maintain billing compliance.
• Track revenue and maintain payment logs for clinical trials.
• Coordinate contract closeouts and respond to audit inquiries.
• Develop financial reports and forecasting tools to support study teams.
• Assist with affiliate and subaward payments.
• Submit study closeouts and extensions to Sponsored Programs Administration.
• Provide training and support to research staff on OnCore financial modules.
• Utilize Excel, Epic, OnCore, and PeopleSoft to generate reports.
• Liaise with sponsors to submit invoices and respond to inquiries regarding post-award operations.

Skills

Strong communication

Analytical skills

Organizational skills

Independent worker

Multitasking

Education

Bachelor's degree in finance, healthcare administration, or related field

Master's degree preferred

Tools

Excel

OnCore CTMS

Epic

PeopleSoft

CashFlow/OnCore

Job description

Purpose

Under direction of the Senior OnCore Administrator, the OnCore Financial Specialist is responsible for managing sponsor invoicing, reconciling payments, and ensuring compliance with institutional and federal guidelines. This role works closely with study team and managers to ensure all protocol-required procedures are accurately documented and appropriately priced following each subject visit. The specialist maintains and adjusts financial data within the clinical trial management systems (CashFlow/OnCore) and ensures alignment with UPMC's PeopleSoft financial system by reconciling contracts, budgets, and per-patient costs against actual visits and sponsor payments.

Under direction of the Senior OnCore Administrator, the OnCore Financial Specialist is responsible for managing sponsor invoicing, reconciling payments, and ensuring compliance with institutional and federal guidelines. This role works closely with study team and managers to ensure all protocol-required procedures are accurately documented and appropriately priced following each subject visit. The specialist maintains and adjusts financial data within the clinical trial management systems (CashFlow/OnCore) and ensures alignment with UPMC's PeopleSoft financial system by reconciling contracts, budgets, and per-patient costs against actual visits and sponsor payments.

Please note that this position is in-office three days per week.

Responsibilities

• Maintain and manage sponsor invoicing to ensure timely payment for clinical trial activities
• Reconcile payments based on subject visit tracking and study milestones
• Ensure compliance with institutional policies and federal regulations
• Monitor financial activity and maintain billing compliance
• Track revenue and maintain payment logs for clinical trials
• Coordinate contract closeouts and respond to audit inquiries
• Develop financial reports and forecasting tools to support study teams
• Assist with affiliate and subaward payments
• Submit study closeouts and extensions to Sponsored Programs Administration
• Provide training and support to research staff on OnCore financial modules
• Utilize institutional systems including Excel, Epic, OnCore, and PeopleSoft to generate ad hoc and routine reports
• Liaise with sponsors to submit invoices, process returned checks, troubleshoot discrepancies, and respond to financial inquiries to ensure smooth post-award operations
• Bachelor's degree in finance, healthcare administration, or a related field (Master's preferred)
• Minimum 2 years of experience in clinical trial post-award financial management or equivalent experience
• Recommended proficiency in OnCore CTMS and its financial modules and strong understanding of clinical research billing and sponsor contract terms
• Excellent communication, organizational, and analytical skills
• Ability to work independently and manage multiple priorities
• Familiarity with IRB processes and regulatory documentation is a plus
• Experience with industry-sponsored clinical trials preferred
• Knowledge of Medicare Coverage Analysis and billing compliance preferred
• Familiarity with EHR systems and research billing workflows preferred
• Advanced Excel skills and experience with financial reporting tools preferred

Licensure, Certifications, and Clearances

• Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran