Oncore Calendar Analyst

University of Chicago; United States; Remote; USD 65,000 - 90,000; Full time

Job summary

The University of Chicago is seeking an OnCore Calendar Analyst to build and maintain study calendars within the OnCore CTMS, ensure calendar accuracy, and support calendar-related workflows across research teams. You will coordinate with coverage analysts, finance, and vendors to sustain compliant trial calendars and provide end-user training and testing.

Responsibilities include calendar builds, amendments, QA checks, and adherence to institutional SOPs; familiarity with Epic is beneficial for

Qualifications

• College or university degree in a related field.
• 2-5 years of work experience in a related discipline.
• Certifications not specified in the posting.

Responsibilities

• Builds and configures study calendars in OnCore CTMS based on research protocols and documents.
• Processes calendar amendments in line with guidelines and institutional requirements.
• Audits vendor calendar builds for accuracy and compliance with SOPs.
• Implements OnCore calendar SOPs and QA for calendar configurations and workflows.
• Performs system testing and QA during upgrades and enhancements.
• Provides technical support to analysis teams and other OnCore users on calendar functionality.
• Generates ad hoc reports for leadership and stakeholders.
• Assists in creating learning materials for OnCore calendars and workflows.

Skills

Attention to detail

Problem solving

Project management

Communication

Teamwork

Education

Bachelor's degree in related field

Tools

OnCore CTMS

Epic

Job description

Department BSD OCR - Operations Infrastructure Support

About the Department

The Office of Clinical Research (OCR) is dedicated to supporting the infrastructure for the management and administration of clinical research at The University of Chicago as well as individual research programs with the goal of improving communication, consistency, and collaboration across the Biological Sciences Division and UChicago Medicine. To mission of the OCR is to catalyze clinical research by providing expertise, resources, infrastructure, and systems that facilitate clinical research operations and enable collaboration across the enterprise while promoting compliance and human subject protection on behalf of our diverse community of patients and volunteers.

Job Summary

The job maintains regulatory compliance programs, including the interpretation of systems to identify areas of risk and may coordinate internal audits. With a moderate level of direction, participates in compliance documentation, compliance training, and compliance committee formation. The OnCore Calendar Analyst supports the configuration, maintenance, and quality assurance of study calendars within the Clinical Trial Management System (CTMS), Oncore. The OnCore Calendar Analyst is responsible for building calendars in the OnCore CTMS, including calendar amendments, in accordance with established guidelines and procedures. The OnCore Calendar Analyst interprets clinical research protocols and related study documents to build accurate study calendars and manages vendor-performed calendar builds through quality checks and implementation of institutional standard operating procedures. As a member of the Research Systems & Coverage Analysis Unit within the Office of Clinical Research, the OnCore Calendar Analyst works collaboratively with coverage analysts, finance teams, vendors, support staff, and other OnCore users to support clinical trial workflows. The position also supports end-user training, performs system testing and troubleshooting, and supports testing of calendar workflows in Epic.

Responsibilities

• Builds and configures study calendars in OnCore based on research protocols and related study documents.
• Processes calendar amendments in accordance with established guidelines, procedures, and institutional requirements.
• Audits vendor generated calendar builds for accuracy, completeness, and compliance with institutional requirements and SOPs.
• Implements institutional SOPs related to OnCore calendar configuration, quality assurance, and related workflows.
• Performs system testing and quality assurance of calendar and application functionality during upgrades and enhancements.
• Troubleshoots and tests calendar build and subject management issues in OnCore.
• Provides technical support to coverage analysts, finance specialists, and other OnCore users regarding calendar functionality and related workflows.
• Provides ad hoc reporting to Research Systems & Coverage Analysis Unit leadership.
• Assists in developing learning tools and reference materials for OnCore calendars and related functionality.
• Coordinates department or clinic compliance with a moderate level of guidance.
• Prepares, completes and submits all compliance documentation on a routine basis.
• Coordinates compliance committee meetings.
• Performs other related work as needed.

Minimum Qualifications

• Education: Minimum requirements include a college or university degree in related field.
• Work Experience: Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
• Certifications: ---

Preferred Qualifications

• Preferred Qualifications Experience: Prior experience building and configuring study calendars within OnCore.
• Ability to interpret clinical research protocols and related study documents.
• Experience providing technical support to customers or end users.

Preferred Competencies

• Demonstrates strong problem-solving and critical-thinking skills.
• Demonstrates strong organizational and project management skills.
• Manages high-volume workloads while meeting deadlines.
• Demonstrates strong attention to detail.
• Communicates effectively, both verbally and in writing.
• Works effectively with internal teams and external vendors.
• Provides effective customer service and technical support.
• Adapts effectively to changing priorities, processes, and system requirements.

Working Conditions

Remote.

Application Documents

The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.

• Resume (required)
• Cover Letter (preferred)

Job Family Legal & Regulatory Affairs Role Impact Individual Contributor Scheduled Weekly Hours 40 Drug Test Required No Health Screen Required No Motor Vehicle Record Inquiry Required No Pay Rate Type Salary FLSA Status Exempt Pay Range $65,000.00 - $90,000.00 The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form. All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case‑by‑case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

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The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world. We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government. To learn more about the university click here http://www.uchicago.edu/