Clinical Trial Budget/Contract Manager

University of Chicago; United States; Presencial; USD 75.000 - 100.000; Jornada completa

Descripción de la vacante

University of Chicago is seeking a professional in the Office of Clinical Research to provide pre- and post-award support for grants and contracts. The role involves budgeting, proposal editing, compliance monitoring, and salary allocations within a large academic department.

You will work with faculty, staff, and sponsors to ensure timely, compliant funding and reporting. The position emphasizes cross-department collaboration, data analysis, and adherence to university policies.

Formación

• College or university degree required in related field.
• Knowledge and skills developed through 2-5 years of relevant work experience.

Responsabilidades

• Build and negotiate clinical trial budgets and contract terms with funders.
• Advise faculty and staff on budgets and contracts.
• Read and interpret study documents (Protocol, Budget, Contract, Informed Consent, Laboratory Manual).
• Ensure document harmonization and compliance.
• Facilitate timely execution of agreements.
• Interact with other departments to ensure efficient operation.
• Establish relationships with industry, CRO and non-profit counterparts for negotiations.
• Contribute to data analysis to improve efficiency and profitability.
• Monitor IRB submissions and protocol amendments.

Conocimientos

Budget management

Contract negotiations

Regulatory compliance

Communication skills

Multitasking

Attention to detail

Educación

Bachelor's degree

Descripción del empleo

Department BSD OCR - CTFG - Group A

The Office of Clinical Research (OCR) is dedicated to supporting the infrastructure for the management and administration of clinical research at The University of Chicago as well as individual research programs with the goal of improving communication, consistency and collaboration across the Biological Sciences Division and UChicago Medicine. To mission of the OCR is to catalyze clinical research by providing expertise, resources, infrastructure, and systems that facilitate clinical research operations and enable collaboration across the enterprise while promoting compliance and human subject protection on behalf of our diverse community of patients and volunteers.

Job Summary

The job provides professional support for pre-award and/or post-award activities relating to grant and contract proposals and funding within a department or unit. Pre-award activities include research, preparing applications, and editing proposals. Post-award activities include compliance monitoring, payment processing, and salary allocations. Performs work with moderate guidance and utilizes knowledge of University and business drivers.

The job provides professional support for pre-award and/or post-award activities relating to grant and contract proposals and funding within a department or unit. Pre-award activities include research, preparing applications, and editing proposals. Post-award activities include compliance monitoring, payment processing, and salary allocations. Performs work with moderate guidance and utilizes knowledge of University and business drivers.

Responsibilities

• Build and negotiate clinical trial budgets and contract terms, on behalf of faculty and the Division, with industry, federal, and private funding agencies.
• Advise Division faculty and staff on matters related to clinical trial budgets and contracts in a clear and professional manner.
• Read and interpret clinical trial study documents including Protocol, Budget, Contract, Informed Consent, and Laboratory Manual.
• Ensure document harmonization and compliance.
• Facilitate timely execution of agreements.
• Successfully interact with other departments, core facilities, and administrative offices to ensure efficient operation at all levels.
• Establishes professional relationships with pharmaceutical, CRO, and non-profit counterparts to facilitate amicable and timely negotiations.
• Ensures document harmonization and compliance and facilitates timely execution of agreements.
• Contribute to data analysis, using established and novel metrics, to advance Unit and Division efficiency and profitability.
• Monitors processing of Institutional Review Board (IRB) submissions and approval of clinical trial protocol amendments.
• Manages multiple concurrent projects, paying special attention to competing deadlines, complexity, and priority.
• Seeks new avenues for funding and grant opportunities and ensures that notices of relevant opportunities are brought to faculty attention.
• Works with sponsors to draft proposal budgets in accordance with University needs, with a moderate level of guidance and direction.
• Handles straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.
• Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions.
• Coordinates with other departments/units/divisions regarding multi investigator grants.
• Serves as department contact for annual audits and agency site visits.
• Performs other related work as needed.

Minimum Qualifications

Education: Minimum requirements include a college or university degree in related field.

Work Experience: Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications: ---

Preferred Qualifications

Experience: 2 years administrative experience in student affairs administration strongly preferred.

Preferred Competencies: Demonstrated flexibility and ability to multi-task on frequent and constantly changing demands.

Preferred Competencies: Ability to effectively communicate with faculty, graduate students and various administrative offices at all levels in the University.

Preferred Competencies: Excellent organizational skills.

Preferred Competencies: Attention to detail.

Preferred Competencies: Ability to meet deadlines.

Preferred Competencies: Ability to maintain confidentiality.

Preferred Competencies: Ability to resolves problems.

Preferred Competencies: Ability to work independently and as part of a team.

Working Conditions

Office Environment.

Application Documents

Resume (required) Cover Letter (required)

Job Family

Financial Management Role Impact Individual Contributor Scheduled Weekly Hours 40 Drug Test Required No Health Screen Required No Motor Vehicle Record Inquiry Required No Pay Rate Type Salary FLSA Status Exempt Pay Range $75,000.00 - $100,000.00 The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits

Eligible Yes The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case‑by‑case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

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The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world. We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.