Oncology Medical Records Specialist (Remote)

Astera Cancer Care; Hickory (NC); On-site; USD 32,000 - 42,000; Full time

Job summary

Carolina Oncology Specialists is seeking a detail-oriented Medical Records Associate to join our Revenue Cycle Management team in a remote capacity. You will maintain, scan, index, and securely manage patient health information to support patient care, billing, and compliance.

The role requires 1–2 years in medical records or related field, knowledge of HIPAA, and experience with EHR systems. Strong organizational and communication skills are essential for success in a fast-paced environment.

Qualifications

• High school diploma or equivalent.
• 1–2 years of experience in medical records, healthcare administration, or related field.
• Knowledge of HIPAA and patient privacy regulations.
• Experience with EHR systems and document management processes.
• Strong organizational and attention-to-detail skills.

Responsibilities

• Maintain and manage patient medical records in the EHR system.
• Scan, index, and upload medical documents accurately and in a timely manner.
• Process incoming and outgoing medical records requests in accordance with HIPAA regulations.
• Ensure completeness, accuracy, and proper documentation within patient records.
• Respond to internal and external requests for medical records, including patients, providers, and third parties.
• Track and document all record releases and requests.
• Assist with chart preparation, record audits, and quality checks.
• Manage incoming faxes, electronic documents, and correspondence.
• Support providers and clinical staff with documentation retrieval and record access.
• Maintain confidentiality and security of all PHI.
• Identify and escalate discrepancies or missing documentation.
• Ensure compliance with federal, state, and organizational policies and regulations.

Skills

HIPAA knowledge

EHR experience

Attention to detail

Organizational skills

Time management

Education

High school diploma or equivalent

Job description

Carolina Oncology Specialists is seeking a detail-oriented Medical Records Associate to join our Revenue Cycle Management team in a remote capacity. You will maintain, scan, index, and securely manage patient health information to support patient care, billing, and compliance.

The role requires 1–2 years in medical records or related field, knowledge of HIPAA, and experience with EHR systems. Strong organizational and communication skills are essential for success in a fast-paced environment.