Onboarding Verification Specialist

Aston Carter; City of Peekskill (NY); Hybrid; USD 30,000 - 40,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k)

Life Insurance

Disability benefits

Paid time off

Job summary

Aston Carter is seeking a Healthcare Onboarding Specialist to oversee pre-employment and onboarding for hires in a regulated healthcare setting. You will ensure compliance, credentialing, background checks, and health clearances are completed before start dates.

In this hybrid role based in Peekskill, NY, you will coordinate with HR, Talent Acquisition, Employee Health, and managers, keeping accurate records and supporting audits.

Qualifications

• 2+ years of healthcare onboarding, credentialing, compliance, HR, or recruiting coordination experience.
• Experience with background checks, employment verifications, and healthcare clearance processes.
• Knowledge of healthcare licensure, certifications, immunizations, and employee health requirements.
• Strong organizational skills and attention to detail.
• Experience with HRIS, ATS, or onboarding platforms.
• Excellent communication and follow-up skills.
• Bachelor's degree preferred.

Responsibilities

• Manage onboarding and clearance activities from offer acceptance through start date.
• Verify employment history, education, licenses, certifications, and other required credentials.
• Coordinate background checks, drug screenings, immunizations, TB testing, and occupational health requirements.
• Track outstanding documentation and proactively follow up with candidates.
• Ensure employee files meet healthcare and regulatory compliance standards.
• Partner with HR, Talent Acquisition, Employee Health, and hiring managers throughout the onboarding process.
• Maintain accurate records and support audit and compliance initiatives.

Skills

Healthcare onboarding

Credentialing

Compliance

HR coordination

Recruiting coordination

Education

Bachelor's degree preferred

Tools

HRIS

ATS

Onboarding platforms

Job description

Healthcare Onboarding SpecialistAbout the Role

We are seeking a detail-oriented Healthcare Onboarding Specialist to manage the pre-employment and onboarding process for new hires in a regulated healthcare environment. This role ensures all compliance, credentialing, background screening, and health clearance requirements are completed prior to an employee's start date.

Key Responsibilities

• Manage onboarding and clearance activities from offer acceptance through start date.

• Verify employment history, education, licenses, certifications, and other required credentials.

• Coordinate background checks, drug screenings, immunizations, TB testing, and occupational health requirements.

• Track outstanding documentation and proactively follow up with candidates.

• Ensure employee files meet healthcare and regulatory compliance standards.

• Partner with HR, Talent Acquisition, Employee Health, and hiring managers throughout the onboarding process.

• Maintain accurate records and support audit and compliance initiatives.

Qualifications

• 2+ years of healthcare onboarding, credentialing, compliance, HR, or recruiting coordination experience.

• Experience with background checks, employment verifications, and healthcare clearance processes.

• Knowledge of healthcare licensure, certifications, immunizations, and employee health requirements.

• Strong organizational skills and attention to detail.

• Experience with HRIS, ATS, or onboarding platforms.

• Excellent communication and follow-up skills.

• Bachelor's degree preferred.

Work Environment

• Hybrid schedule with three days onsite and two days remote.

• Monday through Friday, standard business hours.

• Collaborative environment supporting healthcare operations, compliance, and employee experience.

Job Type & Location

This is a Contract to Hire position based out of Peekskill, NY.

Pay and Benefits

The pay range for this position is $22.00 - $29.11/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of Peekskill, NY.

Application Deadline

This position is anticipated to close on Nov 16, 2026.

Workplace Type

This is a hybrid position in Peekskill,NY.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] ([e-mail]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.