Onboarding Specialist

Aston Carter; City of Peekskill (NY); Hybrid; USD 30,000 - 39,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) retirement plan

Remote work opportunities

Job summary

Aston Carter is seeking an Onboarding Specialist to support the full onboarding lifecycle for new hires in Peekskill, NY. You will coordinate documents, orientation, system access, and communications between candidates and internal teams, ensuring a smooth, welcoming transition.

The role emphasizes collaboration with HR, Talent Acquisition, and hiring leaders, with a hybrid schedule (3 days on-site, 2 remote) and a 35-hour work week. Prior onboarding or HR support experience is preferred.

Qualifications

• 2+ years of experience in onboarding, HR support, recruiting coordination, or a closely related function.
• Demonstrated experience coordinating pre-employment verification and bg check processes.
• Hands-on experience managing onboarding activities, including documentation, orientation, and new-hire communications.
• Familiarity with human resources practices and processes, including hiring and employee life-cycle activities.
• Ability to enter, update, and maintain data accurately in HRIS, applicant tracking systems, and other internal systems.
• Strong organizational skills with the ability to manage multiple onboarding processes and deadlines simultaneously.
• Excellent written and verbal communication skills, with a customer-focused approach to supporting new hires.
• High attention to detail when preparing, reviewing, and tracking new-hire documentation.
• Bachelor degree.

Responsibilities

• Coordinate the end-to-end onboarding process for new employees from offer acceptance through their start date and orientation.
• Serve as the primary point of contact for new hires, providing timely updates and guiding them through each step.
• Prepare and distribute offer letters, onboarding paperwork, employment agreements, and other required documentation.
• Collect, review, and verify onboarding paperwork to ensure accuracy and timeliness.
• Coordinate and schedule new-hire orientation sessions and assist employees with onboarding activities.
• Track outstanding onboarding requirements and follow up to meet deadlines.
• Enter and maintain accurate new-hire information within HRIS and ATS.
• Maintain organized electronic records and onboarding documentation.
• Communicate with HR, Talent Acquisition, and managers to provide status updates.
• Assist with employment changes such as transfers and status updates.

Skills

Onboarding coordination

HR support

Recruiting coordination

Documentation management

HRIS data entry

Org & time management

Communication skills

Attention to detail

Education

Bachelor's degree

Tools

HRIS

Applicant Tracking Systems

Background checks

Job description

Job Title: Onboarding Specialist

Job Description

The Onboarding Specialist supports the full onboarding process for new employees, ensuring each new hire experiences a smooth, organized, and welcoming transition into the organization. This role serves as the primary point of contact for new hires throughout the pre-employment and onboarding lifecycle, coordinating documentation, orientation, system access, and communication between candidates and internal teams. It is an excellent opportunity for someone with HR, onboarding, recruiting coordination, or administrative experience who enjoys working directly with new employees and managing multiple onboarding processes simultaneously.

Responsibilities

• Coordinate the end-to-end onboarding process for new employees from offer acceptance through their start date and orientation.

• Serve as the primary point of contact for new hires, providing timely updates, answering questions, and guiding them through each step of the onboarding process.

• Prepare and distribute offer letters, onboarding paperwork, employment agreements, and other required new-hire documentation.

• Collect, review, and verify onboarding paperwork to ensure all documents are completed accurately and submitted on time.

• Coordinate and schedule new-hire orientation sessions and assist employees with completing required onboarding and training activities.

• Track outstanding onboarding requirements, including pre-employment verifications and bg checks, and follow up with new hires to ensure deadlines are met.

• Enter and maintain accurate new-hire information within HRIS, applicant tracking systems, and other internal platforms.

• Maintain organized and up-to-date electronic employee records and onboarding documentation in accordance with internal standards.

• Communicate regularly with Human Resources, Talent Acquisition, hiring managers, and other internal departments to provide updates on new-hire status and resolve issues.

• Assist with employment changes such as employee transfers, position changes, schedule adjustments, and other updates related to employment status.

• Identify onboarding delays, missing information, or process bottlenecks and collaborate with relevant stakeholders to resolve issues promptly.

• Provide a professional, welcoming, and positive experience for all incoming employees, reinforcing a culture of respect, inclusion, and high-quality service.

Essential Skills

• 2+ years of experience in onboarding, HR support, recruiting coordination, or a closely related function.

• Demonstrated experience coordinating pre-employment verification and bg check processes.

• Hands-on experience managing onboarding activities, including documentation, orientation, and new-hire communications.

• Familiarity with human resources practices and processes, including hiring and employee life-cycle activities.

• Ability to enter, update, and maintain data accurately in HRIS, applicant tracking systems, and other internal systems.

• Strong organizational skills with the ability to manage multiple onboarding processes and deadlines simultaneously.

• Excellent written and verbal communication skills, with a customer-focused approach to supporting new hires.

• High attention to detail when preparing, reviewing, and tracking new-hire documentation.

• Bachelors degree.

Additional Skills & Qualifications

• Experience providing HR support in a healthcare or community-focused organization.

• Comfort working with cross-functional teams, including Human Resources, Talent Acquisition, and hiring leaders.

• Ability to identify process issues or delays and proactively propose and implement solutions.

• Strong interpersonal skills and the ability to build rapport quickly with new employees.

• Commitment to serving diverse communities and supporting equitable access to high-quality care.

Work Environment

This role operates in a hybrid work environment with a standard Monday through Friday schedule from 9:00 a.m. to 5:00 p.m., totaling a 35-hour work week. The position typically requires three days per week on-site in Peekskill and two days remote. During the initial 13 weeks, the role may be fully on-site to support training and help the specialist get up to speed with processes, systems, and team members. The organization provides comprehensive primary, preventive, and behavioral health services across multiple locations and emphasizes respectful, high-quality care for underserved and vulnerable communities. The work setting is professional and collaborative, with regular interaction across HR, Talent Acquisition, and clinical and administrative teams, and relies on HRIS, applicant tracking systems, and other internal tools to manage onboarding and employee records.

Job Type & Location

This is a Contract to Hire position based out of Peekskill, NY.

Pay and Benefits

The pay range for this position is $22.00 - $28.21/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of Peekskill, NY.

Application Deadline

This position is anticipated to close on Nov 23, 2026.

Workplace Type

This is a fully remote position.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] ([e-mail]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.