Onboarding Specialist - Talent Acquisition

UAB Medicine; Birmingham (AL); On-site; USD 41,000 - 67,000; Full time

Benefits offered by this job

Educational assistance

Paid time off

Employee assistance program

Paid parental leave

PSLF program

Job summary

UAB Medicine in Birmingham, AL seeks an Employment Specialist I to coordinate front desk operations for the Employment/Talent Acquisition Department, support onboarding, and ensure I-9 processing compliance (including e-Verify) with federal guidelines.

The ideal candidate has a Bachelor's in HR or related field, one year of related experience, and proficiency in Microsoft Office, with strong communication and customer-service skills. Schedule is 7 a.m.–4 p.m.; attractive benefits are provided.

Qualifications

• Bachelor's degree in HR or related field; one year of employment/recruitment or business office experience.
• Proficiency in Microsoft Office and strong telephone/customer service skills.
• Ability to handle confidential information with professionalism and accuracy.

Responsibilities

• Support onboarding and pre-hire activities for new hires to ensure a smooth process.
• Coordinate onboarding calendars, schedule appointments, and print/scan ID badges.
• Maintain I-9 records and ensure compliance with e-Verify and federal guidelines.
• Answer HR inquiries and assist with cross-functional projects as needed.

Skills

Microsoft Office

Customer service

Communication skills

Education

Bachelor's Degree in Human Resources, Business or related field

Tools

I-9 processing

e-Verify

Job description

Position Overview

Pay range: $19.80 - $32.17/ hour

Schedule: 7 a.m.-4 p.m.

Benefits and perks available for eligible positions include: robust educational assistance programs, generous paid time off, employee assistance and wellness programs, paid parental leave, qualifying employer for the Public Service Loan Forgiveness (PSLF) Program, plus more.

Job Description

The Employment Specialist I coordinates the front desk operations for the Employment/Talent Acquisition Department. The Employment Specialist I performs candidate onboarding and support responsibilities as delegated by the Employment Services Leadership to assist with efforts in recruitment, onboarding, and hiring according to established procedures and policies. Also includes administrative responsibilities to maintain confidential records associated with the employment process. Processes I-9s through the I-9 lifecycle in compliance with Federal regulations and guidelines including e-Verify. Meets with new hires and finalizes new employee paperwork and completes new employee badge as part of the Onboarding process. Other duties as assigned.

Key Responsibilities

• Complete a variety of duties with Pre-Hire and Onboarding process for new hires:
  • Responding to internal and external HR related inquiries or requests and provide assistance
  • Meets with hires to complete necessary paperwork in the Onboarding process
  • Assists new hires as needed with onboarding questions such as resetting passwords
  • Assist in ad-hoc HR projects as needed
  • Coordinate and manage Onboarding Appointment calendar/system including rescheduling
  • Assist with creating, printing, and scanning ID badges for new hires and other employees as needed including edits made within UAB CHEF Badge System
  • Distribute ID badges for new hires
• Complete administrative tasks related to candidate onboarding to facilitate a smooth operation of the department for staff and visitors:
  • Answer questions concerning departmental issues from visitors or telephone calls when appropriate
  • Redirecting HR related calls or distribute correspondence to the appropriate person of the team
  • Liaise with other departments or functions as needed (payroll, records, etc.)
  • Participate in cross functional training for new Employment Staff Members.
  • Assist employees with ID Badge replacement
• Performs general office and administrative tasks, responsible for maintenance of confidential files:
  • Monitoring systems for accuracy of information as it relates to I-9 processing
  • Maintain employment supplies, equipment and forms inventory
  • Maintain badge supplies, equipment and forms inventory including UAB Emergency Badge Cards
  • Process invoices for payment
  • Assist with making ID badges for new hires and other employees as needed
  • Administrative tasks as delegated by Leadership and other staff
  • Maintain I-9 files. Reviews forms are complete and accurate for audit purposes
  • Submit competency related documents to Imaging

Qualifications

Position requires a Bachelor’s Degree in Human Resources, Business or related field. One (1) year of experience in employment/recruitment, or business office setting. Must be proficient in Microsoft Office; possess exceptional telephone & customer service skills; and be knowledgeable of English grammar & punctuation. Relevant work experience may substitute for degree requirement.

Must be self-directed / self-motivated; must have good communication and interpersonal skills. Must be able to: (1) perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure; (2) accept responsibility for the direction, control and planning of one’s own work; (3) work independently; (4) respect and preserve the confidential data to which this position has access,(5) relate to others in a manner which creates a sense of teamwork and cooperation; (7) communicate effectively with people from every socioeconomic, cultural and educational background; (8) exhibit flexibility and cope effectively in an ever-changing, fast-paced healthcare environment; (9) perform effectively when confronted with emergency, critical, or unusual or situations; (10) demonstrate the quality work ethic of doing the right thing the right way; and (11) maintain a customer focus and strive to satisfy the customer's perceived needs.

Preferred: Previous experience working in Human Resources in a healthcare recruitment setting and processing I-9 documents preferred. Experience with E-Verify.

Why Work at UAB Medicine

We are UAB Medicine, Alabama’s largest and most comprehensive health system, recognized nationally for delivering world-class patient care, pioneering research, and cutting-edge medical education. We proudly serve more than 1.2 million patients each year – from every county in Alabama, all 50 states, and many countries around the world. Our network spans numerous hospitals, emergency departments, many other sites of care, and a team of over 2,000 physicians. Our key facilities include UAB Hospital – ranked the No. 1 hospital in Alabama by U.S. News & World Report and home to the state’s first ACS-verified Level I adult trauma center and only Magnet-designated hospital – along with UAB Hospital-Callahan Eye and five UAB St. Vincent’s hospitals serving central Alabama.

UAB Medicine offers careers across a wide range of practice environments, from our internationally renowned academic medical center and award-winning community hospitals to our primary and specialty care clinics across the state. Whether you’re seeking the fast-paced learning environment of a tertiary care setting or the close-knit environment of a community facility, there’s a place for you on our team where you can become part of a mission‑driven organization committed to delivering life‑changing care. With nearly every medical specialty represented and unlimited opportunities for growth, you’ll find the right fit for your skills and career goals. We care for you by offering comprehensive, industry‑leading benefit packages to support the individual preferences and circumstances of our diverse staff.