Onboarding Specialist, Resourcing

World Wide Technology; Maryland Heights (MO); On-site; USD 44,000 - 56,000; Full time

Benefits offered by this job

Health benefits

401k with company matching

Paid time off

Tuition reimbursement

Life and disability insurance

Parental leave

Employee discount program

Job summary

World Wide Technology (WWT) is hiring an Onboarding Specialist to support the Talent Acquisition organization. You will partner with Sales, Legal, and Program Management to manage candidate onboarding and transfers for client engagements.

You will guide candidates from document completion through drug screening, ensuring compliance across client MSAs and vendor systems while maintaining accurate records and timely start dates.

Qualifications

• 2+ years of progressive HR experience preferred.
• Solid understanding of HR benefits, policies, and procedures.
• Executive-level interface experience preferred.
• Excellent organizational skills and attention to detail in a high-volume environment.
• Proficiency with Microsoft Office Suite and document management tools.
• Experience with online applicant tracking systems is a plus.
• Knowledge of vendor management and background verification systems is a plus.

Responsibilities

• Collaborate with Resource Management, Partner Management, Sales, and other stakeholders to streamline onboarding.
• Manage end-to-end onboarding and background checks across client systems with compliance.
• Guide candidates through onboarding steps, including documentation and drug screening.
• Maintain candidate data in vendor management systems and coordinate start dates.
• Review contracts and MSAs to identify pre-screening requirements and compliance.
• Support client account audits with necessary documentation and validation.
• Document updates to processes and best practices with legal review of MSAs.
• Maintain internal communications and accurate records in tracking systems.
• Coordinate background checks and documentation with various accounts to onboard timely.
• Educate new managers and account teams on new onboarding processes and client requirements.

Skills

HR experience

HR benefits & policies

Executive interface

Organizational skills

MS Office Suite

Adobe Acrobat

Applicant tracking systems

Self-motivated

Vendor management systems

Tools

Fieldglass

HireRight

First Advantage

Accurate

Adobe Acrobat

Job description

Why WWT? World Wide Technology (WWT) strides to make a new world happen. WWT's work benefits clients and partners as much as it does its people and community across the globe. Founded in 1990, WWT brings together strategy, deep technical expertise and world-class partnerships to help public and private sector organizations design, build and scale intelligent AI, digital, cybersecurity, cloud and infrastructure solutions. Through its Advanced Technology Center (ATC)—a collaborative ecosystem featuring state-of-the-art hardware and software—WWT enables clients and partners to conceptualize, test and validate innovative technology and then deploy solutions at scale using its global integration and distribution on capabilities.
With more than 14,000 team members and over 60 locations globally, WWT's culture—grounded in core values and leadership philosophies—has been recognized by Fortune® and Great Place to Work for its commitment to innovation, trust and creating a great place to work for all. WWT provides products and services to large enterprise, global service provider and public sector clients in up to 130 countries across six continents. Softchoice, a World Wide Technology company, supports commercial and SMB markets in the U.S. and Canada. Want to work with highly motivated individuals on high-performance teams? Join WWT today!
Want to work with highly motivated individuals on high-performance teams? Join WWT today!

A Brief Overview

The Onboarding Specialist is a human resources professional who provides assistance, support, and guidance to our Strategic Resourcing and Services, Consulting, and Engineering teams (SC&E) within the Talent Acquisition organization. This role partners with various departments, including Sales, Program Management, Legal, etc., to manage the onboarding and transfer of candidates assigned to various clients.

Responsibilities

• Collaborates closely with Resource Management, Partner Management, Sales and other key stakeholders to streamline the candidate onboarding process.
• Manages and completes the full onboarding process end-to-end, including all background requirements and onboarding packages across various client Vendor Management Systems, ensuring full compliance throughout.
• Guides candidates through every step of the onboarding process, from document completion and drug screening to understanding client requirements.
• Manages data in various vendor management systems to provide candidate information, finalize onboarding details, and manage start dates and any necessary adjudication.
• Reviews and manages contracts and MSAs to identify pre-screening requirements, ensuring all onboarding steps are accurately captured and compliant with client standards.
• Manages and completes client account audits by providing necessary documentation and ensuring compliance validation.
• Documents and updates client processes, procedures, and best practices, working closely with legal to review MSAs.
• Manages internal communications and maintain accurate records in our tracking system.
• Initiates background checks & drug screens. Works with various accounts to provide necessary documentation required to onboard candidates in a timely manner.
• Educates by partnering with new Resource Managers, Engineering Managers, Account Managers, and Managing Consultants on new processes, client-specific requirements, and vendor management systems.
• Maintains data accuracy in vendor management systems by uploading candidate documents and background/drug screen results.
• Plays a key role in maintaining and executing reports for internal and external stakeholders, including Sales, Program Management, Strategic Resourcing, Clients, etc.

Qualifications

• A minimum of 2 years' progressive experience in a related field preferred
• Solid understanding of general human resources benefits, policies, and procedures
• Executive level interface experience preferred
• Excellent organizational skills, detail oriented and ability to multitask in high volume environment.
• Proficiency with Microsoft Office Suite (i.e., Excel, PowerPoint, Word, etc.), Adobe Acrobat, database management systems, and experience with online applicant tracking systems is a plus.
• Self-motivated and self-managed, able to think independently but not afraid to ask questions, creative, resourceful, and extremely execution-oriented.
• Working knowledge of various vendor management & background verification systems (i.e., Accurate, Fieldglass, HireRight, First Advantage, etc.) is a plus.

Want to learn more about WWT? Check us out here: https://www.wwt.com/about

Certain states and localities require employers to post a reasonable estimate of salary range. A reasonable estimate of the current base pay range for this position is $44,400 to $55,500 annually. Actual salary will be based on a variety of factors, including shift, location, experience, skill set, performance, licensure and certification, and business needs. The range for this position in other geographic locations may differ. Certain positions may also be eligible for variable incentive compensation, such as bonuses or commissions, that is not included in the base pay.

The well-being of WWT employees is essential. When it comes to our benefits package, WWT has one of the best. We offer the following benefits to all full-time employees:

• Health and Wellbeing: Health (Medical & Prescription), Dental, and Vision Care, Onsite Health Centers (MO & IL), Employee Assistance Program, Wellness program
• Financial Benefits: Competitive Pay, Profit Sharing, 401k Plan with Company Matching, Life and Disability Insurance, Flexible Spending Accounts, Tuition Reimbursement
• Paid Time Off: PTO & Holidays, Parental Leave, Medical Leave, Military Leave, Bereavement, Day of Caring
• Additional Perks: Family Planning Benefits, Nursing Mothers Benefits, Voluntary Legal, Voluntary Supplemental Accident/Illness/Hospital, Voluntary ID Theft, Pet Insurance, Employee Discount Program

Note: This is not an all-encompassing list and should not be used as a complete description of the plan’s benefits. For more information, see our US benefits website at wwt.com/us-benefits.

We strive to create an environment where all employees are empowered to succeed based on their skills, performance, and dedication. Our goal is to cultivate a culture of belonging that encourages innovation, collaboration, and respect for all team members, ensuring that WWT remains a great place to work for all!

If you require accessibility accommodation(s) or adjustment during any stage of the hiring process, please let your WWT Recruiter know. The recruiter will work with you to understand your needs and help ensure an accessible experience throughout the interview process.

World Wide Technology is an Equal Opportunity Employer.