Onboarding Specialist - Part Time

PAE Government Services Inc.

Richmond (VA)

Vor Ort

USD 40.000 - 46.000

Vollzeit

Vor 4 Tagen

Sei unter den ersten Bewerbenden

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Benefits dieser Stelle

Health, dental, and vision insurance

Paid time off and holidays

401(k) matching

Educational reimbursement

Parental leave

Employee stock purchase plan

Tax-saving options

Disability and life insurance

Pet insurance

Zusammenfassung

Amentum seeks an onboarding coordinator to guide candidates through the PQ and pre-employment workflow, collecting HR paperwork and coordinating background and drug screenings for deployment. You will present documentation for final recruiter approval and maintain accurate records.

Responsibilities include scheduling PQ appointments, tracking status in the Pipeline database, daily candidate communications, and coordinating with UTMB and Travel for deployment readiness.

Qualifikationen

High school diploma or GED; minimum two years administrative experience.
Excellent written and verbal communication skills.
Detail oriented with strong time management and confidentiality.
Team player with ability to work harmoniously with others.

Aufgaben

Oversee onboarding of candidates, collect HR paperwork, and guide PQ deployment process.
Make determinations on background and drug screenings and present for final approval.
Provide scheduling, pre-deployment details, and track PQ appointment timelines.
Submit and maintain participant files in the Pipeline database; monitor status changes.
Communicate with candidates daily by phone and email; manage document flow via email/fax/mail.
Maintain staffing updates in daily reports and Excel spreadsheets.
Review expense reimbursement requests for accuracy and policy compliance.
Collaborate with the Travel Department on ticketing decisions for PQ/HR requirements.
Coordinate with UTMB for PQ status and high-priority candidate reporting.
Guide candidates on program policies and provide onboarding support post-hire.
Handle confidential information including background, medical, banking, and pre-employment paperwork.
Identify red flags in onboarding and document concerns for follow-up.
Perform other duties as assigned.

Kenntnisse

Communication skills

Confidentiality

Time management

Customer service

Ausbildung

High school diploma or GED

Bachelor’s degree or equivalent work experience

Tools

Microsoft Outlook

MS Excel

MS Word

Adobe Acrobat Pro

Jobbeschreibung

Position Responsibilities

Responsible for onboarding of all assigned candidates: collecting and processing of HR paperwork and guiding candidates through the Physical Qualification (PQ) process for deployment; administer background and drug screenings Make initial determinations and recommendations on candidate background and drug screenings; follow-up with candidates to obtain supporting documentation for employment and education verification; present supplemental documentation for background screenings to the Recruiter for final approval

Provide frequent instruction, support, and pertinent pre-deployment details to candidates: assist in scheduling and billing of PQ appointments, communicate important timelines and deadlines for progressing through the process up until deployment

Accurately submit and maintain participant files within the Pipeline database; regularly track changes in medical/deployment status and communicate to the appropriate parties

Correspond with candidates via phone and email on a daily basis to ensure proper submission of required documents and overall engagement with on-boarding procedures; send, receive, and track employment documents via email, fax and overnight mail

Maintain accurate staffing updates within daily reports and Excel spreadsheets

Collect and review candidate expense reimbursement requests to ensure accuracy and compliance with PAE reimbursement policies; may assist with setting up direct bill options for candidates to complete the PQ process

Works closely with the ASC Travel Department when making decisions about ticketing candidates: regularly exercises independent judgment when deciding if a candidate’s scheduled flight should be adjusted due to outstanding PQ/HR requirements.

Works closely with the University of Texas Medical Branch (UTMB) to help facilitate questions for candidates and PQ status updates; decide which candidates are high priority and provide a weekly status report to UTMB.

Provide guidance to candidates on program and company policies; may assist with providing ASC Program overview for new hires

Responsible for managing confidential information to include background, medical, banking and other pre-employment paperwork.

Acts as a continued resource once candidates are hired to answer questions, help mitigate grievances and concerns that are brought forth.

Responsible for identifying potential concerns and \"red flags\" in candidates that are working through the onboarding process; document concerns and provide detailed and accurate statements to both the Recruiter and Hiring Manager for further investigation.

Perform other duties as assigned

Required Education, Experience, Certificates and Licenses

High school diploma or GED Minimum two (2) years of prior administrative experience within a high volume, fast paced customer service environment

Expected Skills and Competencies

Must have excellent written and verbal communication skills, including phone and email etiquette

Must be detail oriented with excellent time management skills; able to maintain confidentiality as appropriate

A great team attitude and ability to work harmoniously with others

Proficiency in Microsoft Outlook, MS Excel, MS Word, and Adobe Acrobat Pro, as well as utilizing various internet search functions.

Preferred

Experience in maintaining information in an Applicant Tracking System or other database

Bachelor’s Degree or equivalent work experience

Physical and/or Other Requirements

Successful completion of federal background check required by the NSF

Compensation Details

$20.00 The compensation range or hourly rate listed for this position is provided as a good-faith estimate of what the company intends to offer for this role at the time this posting was issued. Actual compensation may vary based on factors such as job responsibilities, education, experience, skills, internal equity, market data, applicable collective bargaining agreements, and relevant laws.

Benefits Overview

Health, dental, and vision insurance

Paid time off and holidays

Retirement benefits (including 401(k) matching)

Educational reimbursement

Parental leave

Employee stock purchase plan

Tax-saving options

Disability and life insurance

Pet insurance

Equal Opportunity Employment

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, sex, sexual orientation, pregnancy (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, ancestry, United States military or veteran status, color, religion, creed, marital or domestic partner status, medical condition, genetic information, national origin, citizenship status, low-income status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

Accommodation Statement

If you need a reasonable accommodation for any part of the employment process, please complete our Accommodation Request.

Posting Date and Duration

Original Posting: 10/13/2026 - Until Filled

Amentum anticipates this job requisition will remain open for at least three days, with a closing date no earlier than three days after the original posting. This timeline may change based on business needs.