Onboarding Specialist

MorseLife Health System, Inc.; West Palm Beach (FL); On-site; USD 40,000 - 55,000; Full time

Job summary

MorseLife Health System, Inc. is seeking a dedicated onboarding coordinator to manage the hiring process for new employees. This role involves ensuring compliance with onboarding procedures and tracking new hire progress through the new hire onboarding system.

The ideal candidate will have a Bachelor’s degree in Human Resources or a related field, as well as relevant experience in onboarding processes. Strong organizational skills and attention to detail are essential for success in this position.

Qualifications

• Bachelor's degree in Human Resources or related field.
• 6 to 12 months related experience or training.
• Ability to handle multiple onboarding tasks efficiently.

Responsibilities

• Manage onboarding process for new hires.
• Ensure compliance for all new hire requirements.
• Provide status updates on new hires in the process.

Skills

Onboarding compliance

Communication skills

Organizational skills

Proficiency in ATS systems

Education

Bachelor's degree in Human Resources or related field

6 to 12 months related experience

Job description

MorseLife is an Equal Opportunity Employer and a Drug-Free Workplace.

SUMMARY

Responsible for the onboarding of all assigned new hires and ensures new hire onboarding follows processes and meets department goals.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Manages the new hire onboarding process to prepare and clear new hire for start date, including but not limited to new hire processing compliance, technology access requests, tracking and notification of new hire status
• Maintains new hire processing spreadsheet to ensure accuracy for processing and hire
• Provides daily status updates on all new hires in the onboarding process; seen as main contact for any inquiries of new hire status for both clients and recruiters
• Ensures 100% compliance for every new hire, transfer, and promotion prior to start date; provides recommendations on how to proceed with any compliance challenges
• Accountable for making clearance decision for all new hires; advises and communicates risks to early starts while providing best practice solutions
• Sets best practices for all aspects of the onboarding process
• Updates ATS system with all required information of new hire including hiring details; offer information; closes requisitions once new hire officially starts
• Stays up to date on all compliance requirements for all entities and notifies team as needed
• Performs file audits as necessary to ensure 100% accuracy/compliance
• Schedules candidates for required onboarding appointments; collects required paperwork, licenses and certifications; conducts background screens, initiates medical paperwork, and tracks required certification(s) completion
• Ensures candidate attendance to processing appointments and orientations within the designated period
• Assists with facilitation of recruitment and hiring events as needed
• Accountable for reconciliation and payment of onboarding screening invoices
• Serves as key compliance team member for survey preps across all business lines
• Manages employee requests and traffic in office
• All other duties as assigned

SUPERVISORY RESPONSIBILITIES

Does not supervise others.

QUALIFICATIONS

Bachelor's degree in Human Resources or related field; and/or 6 to 12 months related experience and/or training; or equivalent combination of education and experience.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand, walk, stop, kneel, crouch, or crawl. The employee must be able to regularly lift and/or move up to 10 pounds and occasionally lift or move up to 25 pounds. No special vision requirements.

WORK ENVIRONMENT

Moderate noise (examples: business office with computers and printers, light traffic)

WORKING HOURS

Working hours may vary, but generally 7:30 am to 4:00 pm.