Onboarding Specialist

Heitmeyer Consulting; United States; On-site; USD 55,000 - 75,000; Full time

Job summary

Heitmeyer Consulting is seeking a Commercial Banking Regulatory Onboarding Support Analyst to assist a remediation initiative for a financial services client. The role centers on reviewing large volumes of client documentation to verify KYC, CIP, and BOCP compliance and proper classification.

The ideal candidate is detail-oriented, comfortable with repetitive, documentation-intensive work, and able to maintain accuracy in a fast-paced, high-volume environment.

Qualifications

• Experience in financial services or documentation-intensive administrative roles.
• Exceptional attention to detail and ability to identify discrepancies across large volumes of information.
• Ability to navigate imaging systems, document management platforms, and internal databases.
• Strong organizational skills and ability to accurately associate documentation with the correct client or entity.
• Proven ability to work efficiently in a high-volume, deadline-driven environment.
• Strong data entry, research, and documentation management skills.

Responsibilities

• Review large volumes of commercial banking client documentation within imaging systems, document repositories, and internal databases.
• Verify the presence and completeness of required KYC, CIP, and BOCP documentation for commercial banking clients.
• Identify missing, incomplete, incorrectly indexed, or improperly classified documents requiring remediation.
• Research and match documentation to the appropriate commercial banking client or business entity.
• Correct document identification and classification issues in accordance with established procedures and guidelines.
• Identify documentation gaps and flag exceptions for additional review or escalation when necessary.
• Maintain accurate records of completed reviews, identified deficiencies, and remediation activities.
• Follow established workflows, quality standards, and regulatory compliance procedures throughout the review process.

Skills

Attention to detail

Data entry

Research

Documentation management

Organizational skills

High-volume work

Tools

Imaging systems

Document management platforms

Internal databases

Job description

Job Title: Commercial Banking Regulatory Onboarding Support Analyst

Job Summary:

Heitmeyer Consulting is currently seeking Commercial Banking Regulatory Onboarding Support Analysts to support a remediation initiative for one of our financial services clients. Following the acquisition of two banks earlier this year, our client has onboarded a significant volume of new commercial banking relationships and is working to ensure that all associated client documentation meets applicable regulatory and internal compliance requirements.

This role will focus on reviewing large volumes of client documentation within imaging and document management databases to verify the presence, accuracy, and proper classification of required Know Your Customer (KYC), Customer Identification Program (CIP), and Beneficial Ownership Certification/Program (BOCP) documentation.

The ideal candidate is highly detail-oriented, comfortable performing repetitive, documentation-intensive work, and able to maintain accuracy and productivity in a fast-paced, high-volume environment. This is a primarily administrative role focused on document review, identification, classification, and remediation rather than direct client onboarding or relationship management.

Key Responsibilities:

• Review large volumes of commercial banking client documentation within imaging systems, document repositories, and internal databases.
• Verify the presence and completeness of required KYC, CIP, and BOCP documentation for commercial banking clients.
• Identify missing, incomplete, incorrectly indexed, or improperly classified documents requiring remediation.
• Research and match documentation to the appropriate commercial banking client or business entity.
• Correct document identification and classification issues in accordance with established procedures and guidelines.
• Identify documentation gaps and flag exceptions for additional review or escalation when necessary.
• Maintain accurate records of completed reviews, identified deficiencies, and remediation activities.
• Follow established workflows, quality standards, and regulatory compliance procedures throughout the review process.

Basic Qualifications:

• Experience in financial services, banking operations, client onboarding, document review, or another documentation-intensive administrative role.
• Exceptional attention to detail and the ability to identify discrepancies across large volumes of information.
• Ability to navigate imaging systems, document management platforms, and internal databases.
• Strong organizational skills and the ability to accurately associate documentation with the correct commercial client or business entity.
• Proven ability to work efficiently in a high-volume, deadline-driven environment.
• Strong data entry, research, and documentation management skills.

Preferred Qualifications:

• Working knowledge of Know Your Customer (KYC) requirements.
• Familiarity with Customer Identification Program (CIP) requirements.
• Knowledge of beneficial ownership documentation requirements, referred to by the client as BOCP.
• Previous experience supporting commercial banking onboarding, regulatory compliance, or KYC remediation initiatives.