Recruiting Assistant

Aston Carter; United States; Hybrid; USD 32,000 - 34,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Disability insurance

HSA (Health Savings Account)

Transportation benefits

PTO / Paid time off

Job summary

Aston Carter is seeking a Recruiting Assistant for an open-ended contract role in Overland Park, KS. The candidate will support a high-volume recruiting function, coordinate interviews, and help with onboarding and HR processes.

The role requires 1+ year in recruiting or related admin support, familiarity with ATS, and strong organizational skills. A Bachelor’s degree is preferred but not required.

Qualifications

• 1+ year of HR, recruiting, or recruiting coordination experience.
• Experience with recruiting processes and talent acquisition activities.
• Support full-cycle recruiting: sourcing, screening, interviewing, onboarding.

Responsibilities

• Coordinate job requisitions, postings, screenings, and interview schedules.
• Support recruiters and hiring managers through the hiring process and candidate communications.
• Assist with onboarding, HRIS maintenance, and new hire documentation.

Skills

Experience in HR & recruiting

Full-cycle recruiting support

Interpersonal communication

Applicant tracking systems (ATS)

Organizational skills

I-9 compliance knowledge

High school diploma

Education

Bachelor's degree (preferred)

Tools

Paylocity

Job description

We are partnering with a great client in Overland Park, KS that is looking to add a Recruiting Assistant to their team on an open-ended contract basis. This position is expected to last up to one year and has been created to support a growing recruiting function with a high volume of active openings. The target pay range is $20-$25/hour, depending on experience.

The ideal candidate will have 1+ years of recruiting, talent acquisition, or recruiting coordination experience and enjoy working in a fast-paced environment. Responsibilities will include supporting recruiters throughout the hiring process, coordinating interviews, communicating with candidates, maintaining applicant tracking system records, and assisting with various recruiting and administrative activities. A Bachelor's degree is preferred but not required.

This is an excellent opportunity to gain valuable experience with a respected organization, work alongside an established recruiting team, and make an immediate impact by helping support the company's ongoing hiring initiatives.

Job Description

The Recruiting Assistant supports the full recruitment and onboarding lifecycle by coordinating job requisitions, posting job advertisements, prescreening applicants, scheduling and conducting interviews, and managing key human resources processes. This role also provides administrative support to HR operations, including HRIS maintenance, employee access management, and documentation updates, while offering an excellent opportunity to gain experience in high-volume recruiting.

Responsibilities

• Manage the creation, routing, and approval process for job requisitions to support timely hiring initiatives.
• Develop and post job advertisements across various recruiting platforms to attract qualified talent.
• Review candidate applications, conduct initial screenings, and coordinate interviews with hiring managers.
• Partner with department leaders to understand staffing needs and support recruitment efforts across multiple business functions.
• Assist with compensation research and market analysis to help support hiring decisions.
• Support the full recruitment lifecycle, including candidate communication, interview scheduling, and applicant tracking.
• Facilitate new hire onboarding activities, ensuring employees receive a smooth and positive introduction to the organization.
• Assist with employee orientation programs and onboarding documentation.
• Process employment eligibility and new hire paperwork in compliance with company and regulatory requirements.
• Create, maintain, and update HR and recruiting documentation, forms, and process guides.
• Support the administration and maintenance of the Human Resources Information System (HRIS), ensuring accurate employee data and reporting.
• Serve as a resource for employees and managers regarding HR systems, processes, and basic reporting needs.
• Collaborate with internal teams to troubleshoot HRIS-related issues and coordinate resolutions with external vendors as needed.
• Maintain employee records, organizational resources, and other internal HR documentation.
• Assist with updates to organizational charts, employee policies, procedural documentation, and internal communication resources.
• Coordinate employee engagement and recognition initiatives, including celebrations, milestone acknowledgments, and new hire communications.
• Support access management and employee credentialing processes.
• Maintain and update job descriptions, partnering with leadership to ensure accuracy and alignment with business needs.
• Provide administrative support to Human Resources and Talent Acquisition teams to ensure efficient day-to-day operations.
• Assist with high-volume recruiting efforts by managing multiple job openings and candidate pipelines simultaneously.

Essential Skills

• At least 1 year of experience in human resources, recruiting, and administrative support.
• Experience with recruiting processes and talent acquisition activities.
• Ability to support full-cycle recruiting, including sourcing, screening, interviewing, and onboarding.
• Strong interpersonal skills with the ability to communicate clearly and professionally with candidates and internal stakeholders.
• Experience with applicant tracking systems and comfort navigating recruitment technology.
• Strong organizational skills with the ability to manage multiple tasks and priorities in a fast-paced environment.
• Attention to detail in documentation, data entry, and compliance-related processes such as I-9 verification.
• High school diploma or equivalent.

Additional Skills & Qualifications

• Bachelors degree in a human resourcesrelated field is a plus.
• Experience with applicant tracking systems beyond basic usage is a plus.
• High-volume recruiting experience is a plus.
• Familiarity with HRIS systems, particularly Paylocity, is beneficial.
• Ability to collaborate effectively with directors, supervisors, and legal counsel.
• Interest in developing deeper expertise in recruiting, HR operations, and HR technology.

Job Type & Location

This is a Contract position based out of Overland Park, KS.

Pay and Benefits

The pay range for this position is $23.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your jobclassification and length of employment. Benefits are subject to change and may besubject to specific elections, plan, or program terms. If eligible, the benefitsavailable for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Overland Park, KS.

Application Deadline

This position is anticipated to close on Nov 19, 2026.

Workplace Type

This is a hybrid position in Overland Park,KS.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.