Onboarding Specialist

Confidential Jobs; United States; On-site; USD 43,000 - 70,000; Full time

Job summary

A leading company is seeking an Onboarding Specialist to assist candidates through the onboarding process by managing multiple steps. Responsibilities include engaging with recruitment partners, processing new hire paperwork, and coordinating background checks. The ideal candidate should possess strong organizational skills, attention to detail, and effective communication abilities. This full-time position offers an excellent opportunity within a dynamic work environment.

Benefits

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Paid paternity leave

Disability insurance

Qualifications

• 1+ years of relevant experience in a high volume administrative/customer service function.
• Human Resources and or recruiting experience preferred.
• Strong organizational skills with attention to detail.

Responsibilities

• Managing the onboarding process for multiple clients with different requirements.
• Coordinating medical and criminal records checks.
• Overseeing completion of onboarding/employee files.

Skills

Organizational skills

Communication

Attention to detail

MS Office skills

Job description

Our Onboarding Specialists assist a candidate through the on-boarding process by managing all the necessary steps including:

• High onboarding volume for multiple clients with different requirements
• Sending out offers and employee agreements
• Communicating with all parties across departments during the on-boarding process
• Initiating and monitoring all pre-employment screening
• Updating the relevant applicant tracking systems
• Communicating with our Logistics Specialists to ensure computer delivery

ESSENTIAL FUNCTIONS (Other duties may be assigned).

• Engaging with Recruitment and Sales Partners, and the necessary vendors in conducting the on-boarding process for all candidates
• Generation of new hire paperwork
• Tracking and receiving all on-boarding forms and initiating background screening checks with the Pre-employment Screening provider
• Coordinating medical and criminal records checks
• Coordinating reference checks
• Updating all relevant systems in a timely manner ensuring that all information is accurate.
• Overseeing completion of on-boarding/employee file
• Ensuring that all communications to candidates always reflect the organization’s values
• Communicating with and updating key stakeholders across the business regularly on all in-progress candidates
• Completing any other tasks as requested in relation to the onboarding
• Working to set time frames for daily and weekly deadlines

REQUIREMENTS

• 1+ years of relevant experience in a high volume administrative/customer service function
• Human Resources and or recruiting experience preferred
• Prior onboarding experience at a staffing firm is preferred
• All MS office tools including MS Word, Excel and Outlook skills
• Excellent verbal and written communication skills
• Previous experience working with applicant tracking systems
• Working knowledge of payroll/HRIS systems preferred
• Requires strong organizational skills with attention to detail

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Consulting

• Industries

  Hospitals and Health Care and Staffing and Recruiting

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Paid paternity leave

Disability insurance

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