Onboarding Specialist

Mr.-Greens-Produce-1; Town of Florida (NY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical Benefits

Vision

Dental

Paid Time Off

401K

Holiday Pay

Job summary

Mr. Greens is seeking an HR Onboarding Specialist to guide new hires through onboarding and assist with offboarding in a fast-paced produce company in Florida. You will coordinate orientation, prepare welcome packets, and ensure data accuracy in HRIS.

You will partner with HR, IT, and operations to smoothly bring candidates on board, manage payroll forms (I-9, benefits), and provide compliance training. Strong communication and confidentiality are essential.

Qualifications

• Minimum 2 years of HR experience, preferably in onboarding or coordination.
• Strong written and verbal communication.
• Ability to handle confidential information with discretion.
• Proficiency with HRIS and payroll systems a plus.

Responsibilities

• Coordinate onboarding and offboarding activities for new and departing employees.
• Enter new hire data into HRIS and maintain accurate records.
• Collaborate with Hiring Managers, IT, and Administration to prepare for new hires.
• Deliver required onboarding training and ensure compliance requirements are met.

Skills

Interpersonal skills

Confidentiality

Attention to detail

Communication skills

Teamwork

Education

Bachelor's degree in HR or Business

Tools

Paycom

Microsoft Office

Job description

Position Title: HR Onboarding SpecialistPosition Status: Full Time/ Non-ExemptReport to: HR ManagerOverview:Mr. Greens has proudly grown into one of the largest privately-owned produce distributors in Florida. With deliveries 365-days a year, 7-days a week and multiple runs per day, Mr. Greens has set the gold standard for service. Mr. Greens serves a large variety of clients, including restaurants, hotels, country clubs, caterers, grocery stores and retail outlets.Summary:The HR onboarding specialist provides on boarding and offboarding support by hiring managers and new employees during their induction or exit and ensure a smooth transition.Accountabilities:Act as a key contact for all issues related to on-boarding and monitors progress, includes interdepartmental communication with Administration, and credentialing to ensure a smooth hiring process for the new candidatesCoordination of OrientationPreparing new hires for first day of work.Entering all new hire data into HRISPartnering with Hiring Managers, IT, and other necessary departments to prepare for new hiresPlan and execute employee birthdays and appreciation eventsSending out new hire welcome packets containing required payroll forms, i-9s, benefits information, and other basic company information;Arrange for new hires to complete pre-employment drug test and DOT physical if applicableEnsure all required onboarding paperwork is complete and filedWorks closely with Talent Acquisition Manager and HR ManagerManages electronic new hire Onboarding system.Assist the hiring manager with ordering company equipment such as cell phones, pay cards and e-mail addressProvide new hires with answers to questions, work with the hiring managers to make sure they receive the support neededProvide and document the required safety and compliance training for the new team member to begin his/her assignmentPerforms other duties and responsibilities as assigned.Knowledge Skills/Abilities:Strong interpersonal skills with the ability to communicate with all levels of personnel, Ability to execute tasks independently.Significant attention to detailAbility to maintain confidentiality with sensitive data.Excellent organization and time management skills to handle multiple tasks in an environment with large volumes of data and paperwork.Must demonstrate ability to work in a team environment.Must demonstrate effective oral communication skills with good vocabulary, good grammar and a passion for excellence in customer serviceDisplays professionalism through sound judgment, initiative, flexibility, and attention to detailMetric focusedRequirements:2 or more years of HR experience, preferably as an HR Coordinator or assistantExcellent written and oral communication skillsMust be able to work in a dynamic environmentExperience using HRIS- Paycom (preferred)Proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint)Physical Demands/ Work EnvironmentThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.This position works in an office environment with low to moderate noise levels.Individual sits for long periods of time while operating a keyboard and communicating via telephone.May involve standing/walking as needed primarily on a level surface throughout the day.May include lifting things up to 15 pounds, on occasion.BenefitsMedical BenefitsVisionDentalPaid Time OffPaid WeeklyHoliday Pay401K