Onboarding Specialist

Xclusive Trading Inc; Sugar Land (TX); On-site; USD 40,000 - 48,000; Full time

Job summary

Xclusive Trading Inc is seeking an HR Onboarding Specialist to facilitate an engaging onboarding experience for new hires. The role involves managing pre-employment processes and coordinating with various departments to ensure a smooth integration for new employees, emphasizing organizational and communication skills.

Benefits

Health, dental, and vision insurance

Paid time off

Qualifications

• 1–3 years of experience in HR or administrative support.
• Ability to handle sensitive information discreetly.
• Proficient in Microsoft Office Suite.

Responsibilities

• Manage the end-to-end onboarding process for new hires.
• Collaborate with IT and payroll to set up new employee systems.
• Maintain accurate onboarding records in HRIS.

Skills

Organizational skills

Time-management skills

Interpersonal skills

Communication skills

Tools

Microsoft Office Suite

HRIS systems (e.g., ADP, Paylocity, BambooHR)

Job description

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This range is provided by Xclusive Trading Inc. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$40,000.00/yr - $48,000.00/yr

Additional compensation types

Annual Bonus

Direct message the job poster from Xclusive Trading Inc

Job Title: HR Onboarding Specialist

Department: Human Resources

Reports To: HR Manager

Location: Sugarland, TX

Job Type: Full-Time

Position Summary:

The HR Onboarding Specialist is responsible for facilitating a seamless and engaging onboarding experience for all new hires. This role plays a critical part in ensuring new employees feel welcomed, informed, and equipped to succeed in their roles. The specialist coordinates pre-employment processes, prepares onboarding materials, and serves as a key liaison between HR, hiring managers, and new employees.

Key Responsibilities:

• Manage the end-to-end onboarding process for new hires, including pre-employment paperwork, background checks, I-9 verification, and system setup.
• Prepare and distribute offer letters, welcome packets, and onboarding schedules.
• Serve as the primary point of contact for new employees during their first days and weeks of employment.
• Collaborate with IT, payroll, and facilities to ensure all tools, access, and workspace needs are in place before the hire date.
• Maintain accurate onboarding records in HRIS and ensure compliance with federal, state, and company requirements.
• Track onboarding milestones and collect feedback to continuously improve the onboarding experience.
• Support hiring managers with onboarding checklists and tools to integrate new team members effectively.
• Assist with other HR administrative tasks and projects as needed, including recruitment support and employee file management.

Qualifications:

• 1–3 years of experience in HR, onboarding, or administrative support (HR experience strongly preferred).
• Strong organizational and time-management skills with attention to detail.
• Excellent interpersonal and communication skills.
• Proficient in Microsoft Office Suite and experience with HRIS systems (e.g., ADP, Paylocity, BambooHR) is a plus.
• Ability to handle sensitive and confidential information with professionalism and discretion.
• In-Office

Benefits (if applicable):

• Health, dental, and vision insurance
• Paid time

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Telecommunications

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Inferred from the description for this job

Medical insurance

Vision insurance

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