Onboarding Specialist

Healthcare Outcomes Performance Co. (HOPCo); Phoenix (AZ); On-site; USD 42,000 - 70,000; Full time

Job summary

Healthcare Outcomes Performance Co. (HOPCo) is seeking an HR Onboarding Coordinator to streamline hiring, new hire processes, orientation, and compliance training for staff.

The role involves coordinating with hiring managers and handling background checks, I-9s, and paperwork to ensure smooth onboarding. The position requires strong communication, organization, and HR system skills, with experience in recruitment and healthcare environments preferred.

Qualifications

• Minimum 3 years of experience in a similar HR onboarding/administrative role.
• Healthcare experience preferred.
• Experience with recruitment and hiring practices is preferred.

Responsibilities

• Coordinate the hiring process with hiring managers, including job requisitions and postings.
• Coordinate new hire process: offers, orientation packets, background checks, drug screens, I-9 verification, and paperwork.
• Schedule onboarding and New Employee Orientation for new hires.
• Conduct weekly in-person orientations and virtual training sessions.
• Create and maintain employment badges.
• Administer the pre-employment process and ensure data integrity in HR systems.
• Oversee transitions of transferring employees and changes in status.
• Present orientation and compliance training as part of a rotation.
• Maintain the job description database for all employees.
• Respond to verification requests and HR service tickets.

Skills

Public speaking

Problem solving

Report preparation

Policy interpretation

Relationship building

Education

High school diploma

Tools

Excel

Word

HR software

Job description

• Coordinates the hiring process with hiring managers to include processing job requisition forms and posting open positions.


• Coordinates the new hire process: sending offer letters, creating orientation packets, follow-up on background checks, drug screens, verification of I-9 documents, and completion of all new hire paperwork.


• Schedules onboarding and corporate New Employee Orientation for new hires.


• Responsible for conducting weekly in-person new hire orientations and virtual training sessions for new hires.


• Creates and maintains employment badges.


• Administers the new hire paperwork process and coordinates the pre-employment process for all employees. Ensures integrity of employee information in the HR system.


• Oversees the transition of transferring employees and changes in employment status.


• Part of a rotation presenting orientation and compliance training for new hires


• Maintain job description database for all employees.


• Responds to requests for verification of employment and other general requests to include HR Service Tickets.

Essential Functions

• Coordinates the hiring process with hiring managers to include processing job requisition forms and posting open positions.


• Coordinates the new hire process: sending offer letters, creating orientation packets, follow-up on background checks, drug screens, verification of I-9 documents, and completion of all new hire paperwork.


• Schedules onboarding and corporate New Employee Orientation for new hires.


• Responsible for conducting weekly in-person new hire orientations and virtual training sessions for new hires.


• Creates and maintains employment badges.


• Administers the new hire paperwork process and coordinates the pre-employment process for all employees. Ensures integrity of employee information in the HR system.


• Oversees the transition of transferring employees and changes in employment status.


• Part of a rotation presenting orientation and compliance training for new hires


• Maintain job description database for all employees.


• Responds to requests for verification of employment and other general requests to include HR Service Tickets.

EDUCATION

• High school diploma or equivalent knowledge preferred

Experience

• Minimum 3 years of experience in a similar position with like responsibilities and job skills.


• Healthcare experience preferred.

KNOWLEDGE

• Experience with recruitment and hiring practices is preferred


• Managing databases, excel, Word, and various computer software programs


• File management

Skills

• Public speaking and presenting skills.


• Anticipating and resolving problem situations.


• Preparing reports, correspondence, and spreadsheets.


• Interpreting and explaining human resources policies and practices at a basic level.


• Establishing and maintaining effective working relationships with management, employees, and the public.

Abilities

• Meet demanding deadlines and handle multiple projects and priorities.


• Must be comfortable presenting to large groups.


• Establish professional relationships with all employees.


• Maintain confidentiality of sensitive information and employee issues.


• Coordinate various department projects and assignments.

ENVIRONMENTAL WORKING CONDITIONS

• Normal office environment.

PHYSICAL/MENTAL DEMANDS

• Requires sitting and standing associated with a normal office environment.


• Some bending and stretching are required.


• Manual dexterity using a calculator and computer keyboard.

Organizational Requirements

• HOPCo Mission, Vision, and Values must be read and signed.

This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities, and working conditions may change as needs evolve.