Onboarding Specialist

Constellation Health Services; Norwalk (CT); On-site; USD 52,000 - 76,000; Full time

Job summary

Constellation Health Services is seeking an organized Onboarding Specialist to guide new hires from offer to day one. You will manage pre-employment steps, ensure compliance, and maintain accurate records to create a smooth start for every employee.

Ideal candidates have a degree in HR, business, or healthcare admin and experience with onboarding, credentialing, or healthcare operations. A fast-paced, collaborative environment awaits with cross-functional teamwork across HR and Compliance.

Qualifications

• Education in HR, business or healthcare admin is preferred; applicable experience considered.
• Experience in onboarding, credentialing, or healthcare administration is a plus.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Manage the full pre-employment and onboarding process from offer acceptance through start date.
• Guide candidates through onboarding requirements with a positive experience.
• Coordinate, collect, review, and validate all required employment documentation.
• Ensure compliance and clearance before start date.
• Monitor onboarding milestones and track progress.
• Communicate with candidates, recruiters, hiring managers, and leaders regarding status.
• Partner with HR, Recruitment, Compliance, and Operations to ensure a seamless process.

Skills

Organizational skills

Attention to detail

Communication skills

Customer service

Multitasking

Education

Associate degree in HR / Business Administration / Healthcare Administration

Bachelor's degree in HR / Business Administration / Healthcare Administration

Tools

HRIS

Applicant Tracking Systems

Microsoft Office

Job description

Create Exceptional First Impressions. Build Careers from Day One.At Constellation Health Services, our people are the heart of everything we do. We are seeking a highly organized, detail-oriented, and service-driven Onboarding Specialist to help create an exceptional experience for our newest team members from the moment they accept an offer through their first day of employment.In this role, you will serve as the primary point of contact for new hires, guiding them through the onboarding process while ensuring all pre-employment requirements are completed accurately, efficiently, and in compliance with company, state, federal, and accreditation standards. If you thrive in a fast-paced environment, enjoy building relationships, and have a passion for creating a seamless employee experience, we'd love to hear from you.What You'll DoAs an Onboarding Specialist, you will play a critical role in ensuring our new employees are prepared, compliant, and ready for success.Key ResponsibilitiesManage the full pre-employment and onboarding process from offer acceptance through start date.Guide candidates through onboarding requirements while delivering a positive and professional experience.Coordinate, collect, review, and validate all required employment documentation and onboarding forms.Ensure employees meet all compliance and clearance requirements prior to their start date.Monitor onboarding milestones and maintain tracking systems to ensure timely completion of all required activities.Proactively identify and resolve issues that may delay onboarding or employee start dates.Communicate regularly with candidates, recruiters, hiring managers, and operational leaders regarding onboarding status and clearance progress.Support onboarding initiatives that enhance efficiency, compliance, and the overall employee experience.Maintain confidentiality and accuracy while handling sensitive employee information.Partner cross-functionally with Human Resources, Recruitment, Compliance, and Operations teams to ensure a seamless onboarding process.What You'll BringEducationAssociate's or Bachelor's degree in Human Resources, Business Administration, Healthcare Administration, or a related field preferred.Equivalent combinations of education and relevant experience will be considered.ExperienceInternship experience or 1-2 years of experience in onboarding, human resources, recruiting support, credentialing, compliance, healthcare administration, or a related field preferred.Ability to manage multiple priorities and deadlines in a fast-paced environment.Strong organizational skills with exceptional attention to detail.Excellent communication and customer service skills.Experience supporting healthcare onboarding processes is highly preferred.Proficiency with HRIS, applicant tracking systems, and Microsoft Office applications is a plus.Why Join Constellation Health Services?At Constellation Health Services, we are committed to helping our employees thrive while delivering exceptional care and service to the communities we serve. You'll join a collaborative team where your work has a direct impact on employee engagement, operational excellence, and organizational growth.What you can expect:Meaningful work that supports our mission and peopleCollaborative and supportive team environmentOpportunities for professional growth and developmentExposure to multi-state healthcare operations and complianceThe chance to shape a best-in-class new hire experienceJoin us and help create a welcoming and engaging start for every new member of the Constellation team.Apply today!