Onboarding Specialist

GAI Consultants Inc.; Homestead (Allegheny County); Ibrido; USD 110.000 - 150.000; Tempo pieno

Vantaggi offerti da questo lavoro

Competitive pay

Comprehensive health & wellness

Generous PTO and holidays

401(k) with company match

Tuition reimbursement

Descrizione del lavoro

GAI Consultants Inc. is seeking a Staff Integration Lead to re-envision onboarding and early employee integration. The role coordinates hiring and onboarding activities, leads orientation, and improves HR systems to boost new staff productivity and satisfaction.

You will collaborate across teams, manage critical workflows, and ensure I-9 compliance for onsite and remote staff, while building trusted internal relationships.

Competenze

• Bachelor's degree and eight years of progressive HR experience.
• Six+ years using an HRIS or ATS (e.g., UKG, Sage, Workday, ADP, Oracle).
• Strong process-management skills and high accuracy.
• Excellent writing, speaking, listening, and presentation skills.
• Ability to independently manage multiple time-sensitive workflows.
• Collaborative mindset and ability to build cross-team trust.
• Discretion with confidential information and MS 365 proficiency.

Mansioni

• Shape the employee journey. Lead the experience from accepted offer through early integration.
• Create a seamless transition. Partner with candidates, hiring managers, and internal teams throughout onboarding.
• Build confidence from day one. Lead screenings, background checks, documentation, and HRIS entry.
• Deliver engaging experiences. Lead orientation, new-hire check-ins, and exit interviews.
• Ensure compliance. Manage the Form I-9 lifecycle for onsite and remote employees.
• Drive continuous improvement. Use feedback to improve HR systems, tools, and processes.
• Protect employee information. Maintain accurate and confidential personnel records.
• Model GAI's safety culture. Perform work safely and uphold company standards.

Conoscenze

HRIS/ATS experience

Detail-oriented

Communication skills

Ownership & follow-through

Collaborative mindset

Discretion with confidential info

MS 365 proficiency

Formazione

Bachelor's degree in Human Resources

SHRM Certification preferred

Strumenti

HRIS / ATS systems (UKG, Sage, Workday, ADP, Oracle)

Descrizione del lavoro

The Opportunity

Help create an exceptional employee experience. As GAI's Staff Integration Lead we want you to help us re-envision our onboarding and early integration process; facilitating its flow and process to enable new staff members to feel comfortable and be productive as soon as possible - ultimately increasing their job satisfaction. You are one of the first leaders at GAI that will have the opportunity to assist the new staff at the company. Your charge is to review our existing system, propose enhancements and changes, if needed, and lead the continuous improvement of the significant part of a new employee's experience at GAI.

Your role includes coordinating critical hiring and onboarding activities, facilitating new-hire orientation, building trusted relationships across the organization, and improving the systems and processes that welcome and support employees.

What You'll Do

• Shape the employee journey. Lead the experience from accepted offer through early integration.
• Create a seamless transition. Partner with candidates, hiring managers, and internal teams throughout onboarding.
• Build confidence from day one. Lead screenings, background checks, documentation, and HRIS entry.
• Deliver engaging experiences. Lead orientation, new-hire check-ins, and exit interviews.
• Ensure compliance. Manage the Form I-9 lifecycle for onsite and remote employees.
• Drive continuous improvement. Use feedback to improve HR systems, tools, and processes.
• Protect employee information. Maintain accurate and confidential personnel records.
• Model GAI's safety culture. Perform work safely and uphold company standards.

What You'll Bring

Required Qualifications

• A strong HR foundation. Bachelor's degree and eight years of progressive HR experience.
• HR technology experience. Six (6) or more years using an HRIS or applicant tracking system, such as UKG, Sage, Workday, ADP, or Oracle.
• An eye for detail. Strong process-management skills and accuracy.
• Clear communication. Strong writing, speaking, listening, and presentation skills.
• Ownership and follow-through. Ability to independently manage multiple time-sensitive workflows.
• A collaborative mindset. Ability to build trust, provide responsive service, and contribute across teams.
• Sound judgment. Discretion with confidential and sensitive information.
• Microsoft 365 proficiency. Confidence and skills in using relevant applications.

Preferred Qualifications

• A commitment to the HR profession. An HR certification-or plans to pursue one.

Work Arrangement and Travel

Enjoy the flexibility of a hybrid schedule, with one to two days working remotely and two to three days collaborating in a GAI office each week. Occasional travel to other GAI offices, typically once or twice per year, helps you build connections across the company.

Grow With Us

As you grow, you can expand your ownership of employee programs, lead meaningful improvements, influence People & Culture strategy, and strengthen your HR expertise. Quarterly participation in local SHRM events will keep you connected to new ideas and the broader HR community.

Ready to shape the employee experience?

Join GAI and help every new employee start strong.

Why GAI?

GAI offers an exceptional place to do meaningful work, grow your career, and make a real impact in communities nationwide. You'll join a collaborative, multidisciplinary firm bringing together engineering, planning, and environmental expertise to deliver projects across transportation, infrastructure, power, and energy markets. Working alongside accomplished colleagues, you'll help move projects from vision through construction, creating solutions that keep people moving, power essential systems, and support responsible development.

At GAI, you'll work in a team-driven environment grounded in integrity, respect, and shared success, with the flexibility, resources, and career support that reflect a real and lasting commitment to our people. That commitment includes comprehensive benefits, wellness programs, and employee discounts. With opportunities across the U.S., GAI offers the collaboration and client focus of regional teams, supported by the stability, resources, and career-development opportunities of an established and growing firm.

Benefits To Working at GAI Include:

Competitive Pay & Recognition

• Market based, competitive compensation
• Performance driven recognition and development bonuses

Comprehensive Health & Wellness

• Medical, dental, and vision plans
• Company-paid short-term and long-term disability
• Company-paid life insurance
• Employee Assistance Program and wellness resources

Meaningful Work-Life Balance

• Generous paid time off + 7 paid holidays
• An additional floating holiday. You use it for what matters to you.
• Paid maternity, paternity, and adoption leave

Growth, Learning & Financial Security

• 401(k) with company match
• Tuition reimbursement
• Support and rewards for professional development and certifications

Qualifications

Education

Bachelors of Human Resource Administration (required)

Licenses & Certifications

SHRM Cert Professional (preferred)

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.