Onboarding Specialist

Beacon Health System; Granger (IN); On-site; USD 42,000 - 64,000; Full time

Job summary

Beacon Health System is seeking an Onboarding Specialist to support HR Shared Services and recruitment teams in coordinating and facilitating the onboarding process for new hires. You will oversee administrative and logistical tasks, ensure a seamless candidate experience, manage communication, scheduling, and ensure completion of documentation and background checks.

You will contribute to attracting top talent by delivering consistent, informative onboarding experiences and collaborating with

Qualifications

• Familiarity with ATS, HRIS, and onboarding tools.
• Strong interpersonal and communication skills to interact professionally at all levels.
• Proven project management and process improvement experience.
• Excellent organizational and multitasking abilities.
• Detail-oriented with focus on candidate experience.

Responsibilities

• Lead and manage end-to-end onboarding operations for new hires.
• Conduct onboarding consultations with new hires and address role-specific requirements.
• Develop, manage, and refine onboarding documentation and templates.
• Provide guidance to hiring managers before start dates and onboarding best practices.
• Oversee background checks, credential validations, and pre-employment requirements.
• Audit onboarding documentation for compliance with policy and regulations.
• Act as the main point of contact for new hires during onboarding lifecycle.
• Manage onboarding workflows within HRIS, ATS, and screening platforms.
• Identify opportunities to improve onboarding tech and efficiency.
• Train HR and TA team members on onboarding procedures.
• Support policy development for onboarding and related processes.

Skills

ATS familiarity

HRIS knowledge

Onboarding tools

Interpersonal skills

Project management

Education

High school diploma

Bachelor's degree in HR or related field

Tools

ATS

HRIS

Recruiting software

LinkedIn

Job description

Summary

As an Onboarding Specialist, reporting to the Manager, HR Shared Services, you will support the HR and recruiting teams in coordinating and facilitating the recruitment process. Your role will involve managing the administrative and logistical aspects of hiring, ensuring a seamless experience for both candidates and internal stakeholders. You will be key in helping the organization attract top talent by managing communication, scheduling, and ensuring that all necessary documentation and background checks are completed.

MISSION, VALUES and SERVICE GOALS

• MISSION: We deliver outstanding care, inspire health, and connect with heart.


• VALUES: Trust. Respect. Integrity. Compassion.


• SERVICE GOALS: Personally connect. Keep everyone informed. Be on their team.

Responsibilities

• Lead and manage end?to?end onboarding operations, ensuring efficient, compliant, and high?quality experiences for all new hires across the organization.


• Conduct onboarding consultations with new hires, delivering a consistent, informative, and engaging introduction to the company while addressing individual concerns and role?specific requirements.


• Develop, manage, and refine onboarding documentation, communication templates, and process guides to ensure clarity, consistency, and compliance.


• Provide proactive guidance to hiring managers before each new hire’s start date, ensuring they understand their responsibilities and onboarding best practices.


• Oversee background checks, credential validations, and other pre-employment requirements, ensuring accuracy and timely completion.


• Maintain and audit all pre?employment and onboarding documentation to ensure compliance with company policy, state and federal regulations, and internal audit standards.


• Act as the dedicated point of contact for new hires, providing guidance and support throughout the onboarding and early stage employment life cycle.


• Manage onboarding workflows within HRIS, ATS, and background screening platforms; ensure accurate data migration between systems and timely task completion.


• Identify opportunities to enhance system utilization, introduce efficiency tools, and optimize onboarding–related technology.


• Train new HR and Talent Acquisition team members on onboarding procedures, compliance expectations, and systems usage.


• Support policy development and documentation for onboarding, employment eligibility, background screening, and related HR operational processes.

Performs other functions to maintain personal competence and contribute to the overall effectiveness of the department by:

• Completing other job-related assignments and special projects as directed.

Organizational Responsibilities

Associate complies with the following organizational requirements:

• Attends and participates in department meetings and is accountable for all information shared.


• Completes mandatory education, annual competencies and department specific education within established timeframes.


• Completes annual employee health requirements within established timeframes.


• Maintains license/certification, registration in good standing throughout fiscal year.


• Direct patient care providers are required to maintain current BCLS (CPR), and other certifications as required by position/department.


• Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self.


• Adheres to regulatory agency requirements, survey process and compliance.


• Complies with established organization and department policies.


• Available to work overtime in addition to working additional or other shifts and schedules when required.

Education and Experience

• High school diploma or equivalent required. Bachelor's degree in human resources, Business, or a related field (or equivalent experience) preferred.

Knowledge & Skills

• Familiarity with Applicant Tracking Systems (ATS), HRIS, and onboarding tools.


• Strong interpersonal and communication skills, with the ability to interact professionally at all levels of the organization.


• Strong project management and process improvement experience.


• Exceptional organizational and multitasking abilities.


• Detail-oriented with a focus on delivering an outstanding candidate experience.


• Knowledge of employment law and HR best practices related to hiring and onboarding.


• Proven experience as a Recruitment Assistant, HR Assistant, or in a similar support role.


• Familiarity with the full hiring process, including sourcing, screening, interviewing, assessments, and onboarding.


• Hands-on experience with applicant tracking systems (ATS), recruiting software, and social media platforms (e.g., LinkedIn) for candidate outreach.


• Ability to work both independently and collaboratively in a fast-paced environment.


• Strong organizational and time management skills, with the ability to prioritize tasks effectively.


• Exceptional attention to detail and accuracy in handling documentation and data.


• Excellent verbal and written communication skills, with the ability to interact professionally with candidates and stakeholders.


• Strong problem-solving skills, with the ability to think quickly and address issues as they arise.

Preferred Skills

• Experience in a fast-paced or high-volume recruitment environment.


• Proficiency with HR software and tools.


• Experience implementing or improving onboarding processes.

Working Conditions

• Works in an office environment.

Physical Demands

• Requires the physical ability and stamina to perform the essential functions of the position.