Onboarding Specialist

Help at Home; United States; On-site; USD 25,000 - 28,000; Part time

Job summary

Help At Home is seeking a part-time Onboarding Specialist to support the onboarding process for new hires and maintain accurate applicant records across essential systems. This role emphasizes compliance with company, Federal, and State employment requirements.

The position requires strong communication, confidentiality, and teamwork, with attention to detail and proficiency in Microsoft Office. Prior onboarding experience is a plus, with flexible scheduling to fit part-time hours.

Qualifications

• Empathy, maturity, and ability to work as part of a team.
• Excellent written and oral communication skills.
• Maintain confidentiality and handle sensitive information per policy.

Responsibilities

• Onboard new hires and manage onboarding for assigned applicants.
• Create and maintain candidate profiles in systems ensuring timely data storage.
• Conduct employment eligibility checks including I-9 processing and background checks.
• Verify Social Security and perform necessary verification steps.
• Maintain and process employee file paperwork with accuracy and security.
• Attend staff meetings and trainings as directed and perform other duties as assigned.

Skills

Empathy

Communication

Confidentiality

Education

Bachelor's degree in business, psychology, communications, HR, or related field

High School Diploma or GED

Tools

Microsoft Office

Job description

Overview

As the nation’s leading provider of high-quality home care services, we empower our clients to live independently, safely, and with dignity in their own homes. The home is more than a place – it’s the center of health, care coordination, and Meaningful Moments that transform lives.

We’re seeking a part-time **Onboarding Specialist** who is passionate about making a difference and driving impact. This role offers an opportunity to contribute to meaningful work and help shape the future of care in communities across the country.

Responsibilities

• Ensure all new hires comply with company, Federal, and State regulations required for employment.
• Manage the onboarding process for assigned applicants.
• Create necessary profiles in various systems to ensure timely and accurate information is stored and tracked throughout the onboarding process.
• Perform employment eligibility and verification, including:
• Administration of background checks and discretionary risk assessments
• I-9 completion
• Run EPS staff checks
• Verify Social Security
• Run certification authentication
• Other checks as necessary
• Maintain applicant profiles in Applicant Tracking System.
• Gather and process employee file paperwork and ensure quality and accuracy of all documents.
• Keep manager informed of any changes or policies that may affect this division.
• May also perform skilled administrative tasks to include:
• Maintain confidential records (office employee files, health records, protected information).
• Participate in staff meetings, company sponsored trainings and team meetings as directed.
• Perform other duties as assigned.

Qualifications

• Demonstrates empathy, maturity, and the ability to function as a member of a team; excellent communication skills both written and oral.
• Self-motivated; reliable; strong attention to detail; maintains confidentiality; comfortable handling sensitive personal information; complies with all policies and procedures.
• Intermediate to advanced computer skills including the ability to create and modify documents using Microsoft Office (e.g. Word, Excel, Power Point).

Education And Experience

• Bachelor’s degree in business, psychology, communications, HR, or a related field is preferred. High School Diploma or GED required.
• Experience in recruiting or onboarding preferred.
• Familiarity with applicant tracking systems preferred.

Physical Requirements

• Sedentary – ability to remain in a stationary position for extended periods of time.
• Ability to communicate effectively and clearly with others to exchange information.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request.

Help At Home is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, or religion or other legally protected status.

Pay Range

USD $18.00 - USD $20.00 /Hr.