Onboarding & HR Operations Coordinator

Ruoff Mortgage Company, Inc; Fort Wayne, Northern (IN, KY); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Paid time off

Professional development

Employee Assistance Program

Job summary

Ruoff Mortgage Company, Inc is seeking an HR Coordinator to manage the onboarding process for new hires, acting as the primary contact from pre-hire through day one. You will ensure compliance, coordinate orientations, and support HR operations with data entry and records maintenance.

You will also conduct benefits briefings, assist with organizational charts, and serve as a liaison between candidates and hiring managers to ensure a positive onboarding experience.

Qualifications

• Associate’s degree preferred. High school diploma with a minimum of two years of related experience and/or training, or an equivalent combination of education and experience, required.
• Proficient in Microsoft Office, including Word, Excel, and PowerPoint.
• Must complete and maintain industry-standard training in accordance with company policies.

Responsibilities

• Assist the HR team with administrative tasks, including filing, organizing documents, and maintaining accurate employee records.
• Process employee status change forms and ensure updates are accurately reflected in the Paylocity system.
• Perform data entry with a high level of accuracy, attention to detail, and timeliness.
• Support the maintenance and organization of personnel files while ensuring compliance with company policies and confidentiality standards.
• Assist with onboarding new employees, including coordinating onboarding tasks, providing guidance on required paperwork, and ensuring new hire requirements are completed in a timely manner.
• Coordinate new employee orientations and office tours to ensure a smooth, welcoming transition into the organization.
• Conduct benefits presentations for new employees and provide an overview of available benefit programs, enrollment processes, and related information.

Skills

Communication

Interpersonal skills

Organization

HR knowledge

Time management

Microsoft Office

Education

Associate degree preferred

High school diploma + 2 years experience

Tools

Paylocity

Job description

Ruoff Mortgage Company, Inc is seeking an HR Coordinator to manage the onboarding process for new hires, acting as the primary contact from pre-hire through day one. You will ensure compliance, coordinate orientations, and support HR operations with data entry and records maintenance.

You will also conduct benefits briefings, assist with organizational charts, and serve as a liaison between candidates and hiring managers to ensure a positive onboarding experience.