HR Onboarding & Records Coordinator

Ruoff-Mortgage; Fort Wayne (IN); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health insurance

401(k) plan with company match

Paid time off

Job summary

Ruoff Mortgage in Fort Wayne, IN is seeking a Human Resources Coordinator to manage the new employee onboarding process from pre-hire through day one, ensuring requirements are completed accurately and on time. You will serve as a primary contact for candidates and new hires, guiding them through paperwork and orientation.

The role also provides administrative support to the HR team, maintains employee records, performs data entry, and helps with day-to-day HR processes to keep operations

Qualifications

• Associate degree preferred; high school diploma with 2+ years of related experience required.
• Proficient with Microsoft Office (Word, Excel, PowerPoint).
• Industry-standard HR training required.

Responsibilities

• Assist HR team with administrative tasks and maintain accurate employee records.
• Process employee status changes and update Paylocity system.
• Perform accurate data entry and maintain confidentiality.
• Coordinate onboarding tasks and new hire orientations.
• Serve as primary contact for candidates through pre-hire to start.
• Monitor HR documents, prepare reports, and support day-to-day processes.

Skills

Verbal and written communication

Interpersonal and customer service

Organization and detail-orientation

HR principles and procedures

Time management

Stress management in fast-paced env

Microsoft Office proficiency

Education

Associate degree preferred

High school diploma + 2+ years experience

Industry-standard HR training

Tools

Microsoft Office Suite

Job description

Ruoff Mortgage in Fort Wayne, IN is seeking a Human Resources Coordinator to manage the new employee onboarding process from pre-hire through day one, ensuring requirements are completed accurately and on time. You will serve as a primary contact for candidates and new hires, guiding them through paperwork and orientation.

The role also provides administrative support to the HR team, maintains employee records, performs data entry, and helps with day-to-day HR processes to keep operations