Onboarding Coordinator - Temporary

Trulieve; Tallahassee (FL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Paid time off

Benefits package

Job summary

Trulieve seeks an Onboarding Coordinator to manage the on-boarding process and new hire journey from start to finish. You will apply HR best practices and support a smooth employee experience.

The role requires 1–2 years of HR or related experience, familiarity with HR databases and ATS, strong communication, confidentiality, and the ability to pass a Level 2 background screening. The position is in Tallahassee, FL with some remote options.

Qualifications

• 1–2 years of experience within HR or a related field.
• Familiarity with HR databases, applicant tracking systems and candidate management systems.
• Outstanding communication and interpersonal skills.
• Knowledge of human resources processes and best practices.
• Ability to handle data with confidentiality.
• Ability to pass a Level 2 Background Screening.
• Must be a minimum of 21 years of age (or 18 in CT, PA and WV).

Responsibilities

• Daily interactions with candidates via email, phone, text to support onboarding.
• Monitor Zendesk and shared email inboxes.
• Follow up with new employees to evaluate onboarding experience and suggest improvements.
• Candidate data management within the ATS system and onboarding forms.
• Coordinate background checks and fingerprinting processes.
• Prepare onboarding details and coordinate badges and tech needs.
• Produce weekly dashboards on candidate readiness in Smartsheet.
• Suggest program changes to improve retention and engagement of new hires.

Skills

Communication skills

Interpersonal skills

Data confidentiality

Background screening

HR databases

Applicant tracking systems

Candidate management systems

Tools

HRIS/ATS systems

Job description

Join Trulieve – Where Passion Meets Purpose

If you're interested in being part of one of the nation's fastest-growing industries, Trulieve may be the perfect place for you. We are proud to be recognized on TIME's America's Best Companies 2026 List, an honor awarded to top-performing U.S. organizations based on employee satisfaction, financial strength, and sustainability transparency. Trulieve was one of only two cannabis companies to receive this distinction.

If you have passion for helping others and want to make a meaningful impact through your work, this may be the role for you. At Trulieve, we strive to bring our patients the relief they need in products they can trust. Our plants are hand-grown in carefully controlled environments designed to minimize unwanted chemicals and pests, keeping the cultivation process as natural as possible every step of the way. To learn more about Trulieve and our mission, please visit www.trulieve.com

Requisition ID: 20840
Remote Work Available: No
Job Title: Onboarding Coordinator - Temporary
Department: Human Resources
Reports To: Talent Acquisition Manager
FLSA Status: NonExempt
Location: Tallahassee, FL / Remote

Position Summary

We are looking for a talented Onboarding Coordinator to join our team and participate in the hiring process from beginning to end. You will manage the on-boarding process and new hire journey for all new staff. As an Onboarding Coordinator, you have a thorough knowledge of HR best practices and have innovative ideas. We are looking for a person who thinks ‘outside-the-box” and finishes projects in a timely manner. Ultimately, you should be able to assist our recruitment cycle and ensure we always meet our staff requirements. The Onboarding Coordinator is pivotal to the support and growth of Trulieve, while supporting Trulieve’s mission and values daily.

Key Responsibilities

• Daily interactions with candidates, via email, phone, text to support and manage the needs through the onboarding process
• Monitor Zendesk and shared email inboxes
• Follow up with new employees to evaluate on-boarding experience and recommend ways to enhance the new hire onboarding programs and experience
• Candidate data management within the ATS system and complete onboarding form
• Follow-up with the Onboarding Coordinators on candidates’ backgrounds, I-9, and fingerprinting
• Preparing onboarding details, requesting of badges, technology needs, and support continuous communication with candidates
• Weekly dashboards/reports on candidate state of readiness within Smartsheet
• Regularly assesses and recommends program changes and enhancements to drive better retention and engagement of new hires

Qualifications

• 1-2 years of experience within HR or a related field
• Familiarity with HR databases, applicant tracking systems and candidate management systems
• Outstanding communication and interpersonal skills
• Knowledge of human resources processes and best practices
• Ability to handle data with confidentiality
• Ability to pass a Level 2 Background Screening
• Must be a minimum of 21 years of age (or a minimum of 18 years of age in CT, PA and WV)

WORK SCHEDULE

• 40+ hours weekly with flexible hours depending on department needs. Must be available to work occasional evenings, weekends, and holidays

Salary will be commensurate with experience. A comprehensive benefits package including paid time off is offered with this position.

Trulieve provides equal employment opportunities to all employees and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, pregnancy or any other characteristic protected by federal, state or local laws.