Onboarding Coordinator/Analyst

Apex Systems; Tampa (FL); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical Insurance

401K

ESPP

Job summary

Everforth Apex, a world-class IT services company, seeks an Onboarding Coordinator/Analyst to manage end-to-end onboarding for employees and contingent workers in a regulated environment. You will serve as a central point across candidates, hiring managers, HR Operations, Talent Acquisition, IT, Security, Procurement, and Compliance.

The role requires a Bachelor's degree and 3+ years in onboarding or related operations, with strong organizational, communication, and detail-oriented skills.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 3+ years of onboarding operations, HR operations, workforce administration, or related functions.
• Strong organization, attention to detail, and communication to partner across teams.
• Experience with HRIS and onboarding technologies, including Fieldglass and Oracle.

Responsibilities

• Coordinate end-to-end preboarding and onboarding activities for employees and contingent workers.
• Initiate onboarding workflows and monitor cases to ensure timely completion.
• Track onboarding progress and manage follow-up activities, escalations, and requirements.
• Serve as primary contact for candidates, contingent workers, hiring managers, and onboarding partners.
• Provide regional onboarding support across multiple worker populations and time zones.
• Support access gating controls and verify right-to-work requirements where applicable.
• Coordinate identity verification activities and ensure documentation is completed.

Skills

Organization

Coordination

Attention to detail

Communication

Education

Bachelor's degree in HR or related field

Tools

Fieldglass

Oracle

Job description

Job#: 3049627

Job Description:

Onboarding Coordinator/Analyst

Location: Tampa, Florida (Hybrid)

Role Overview

The Onboarding Analyst is responsible for coordinating end-to-end preboarding and onboarding activities for employees and contingent workers in a highly regulated environment. This role serves as a central point of coordination across candidates, hiring managers, HR Operations, Talent Acquisition, IT, Security, Procurement, and Compliance. The objective is to deliver a seamless, compliant, and operationally ready onboarding experience.

Key Responsibilities

• Coordinate end-to-end preboarding and onboarding activities for employees and contingent workers, ensuring adherence to company policy, governance standards, and regional requirements.
• Initiate onboarding workflows and monitor cases to ensure timely completion of required activities.
• Track onboarding progress and proactively manage follow-up activities, escalations, and outstanding requirements.
• Serve as the primary point of contact for candidates, contingent workers, hiring managers, and cross-functional onboarding partners.
• Provide regional and time zone-aligned onboarding support across multiple worker populations and business units.
• Support onboarding access gating controls to help ensure required activities are completed prior to worker activation or access provisioning.
• Coordinate identity verification activities through onboarding and Day 1 processes and support employment eligibility or right-to-work verification requirements where applicable.
• Ensure required onboarding documents, agreements, attestations, and acknowledgements are completed accurately and on time.
• Partner with HR Operations, Talent Acquisition, Procurement, Compliance, Security, and hiring managers to resolve onboarding issues and delays.
• Ensure onboarding records and documentation are maintained in accordance with company standards and audit requirements.

Required Qualifications

Education: Bachelor’s degree in Human Resources, Business Administration, or a related field.

Experience: 3+ years of experience supporting onboarding operations, HR operations, workforce administration, or related operational functions. Experience coordinating onboarding or workforce administration activities for employees and/or contingent workers is required.

Skills: Strong organization and coordination skills with the ability to manage multiple onboarding cases simultaneously. Strong attention to detail and the ability to manage sensitive and confidential information. Strong communication and customer service skills are necessary to partner effectively across multiple teams and stakeholders.

Preferred Qualifications

• Experience working in a regulated or compliance-driven environment.
• Experience with HRIS and onboarding technologies, including Fieldglass and Oracle.

Top Must-Haves

• Investigative Background Check Expertise (Top Priority – Phase 1)
• Experience with:
  • Background checks (criminal + non-criminal)
  • Adjudication & decision-making
  • Identifying discrepancies, fraud, or imposters
• Ideal backgrounds:
  • Fraud investigation
  • Compliance / audit
  • Immigration / investigative roles
  • KYC / AML (potentially relevant)
• Strong Judgment & Analytical Thinking
• Ability to:
  • Go beyond “check-the-box” processing
  • Identify inconsistencies in candidate data
  • Escalate appropriately based on risk thresholds
• Must demonstrate:
  • Curiosity, pattern recognition, and critical thinking
  • Low tolerance for risk / high attention to detail
• Process Coordination & Stakeholder Management:
  • Track onboarding progress
  • Identify bottlenecks (candidate vs vendor vs internal)
  • Communicate across multiple teams/systems
• Experience managing:
  • Complex workflows
  • Cross-functional coordination
• Global / Regional Expertise (Nice to Have → High Value):
  • Preference for:
    • Resources familiar with India onboarding challenges
    • Understanding of regional naming conventions & verification delays

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [e-mail] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.

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