Onboarding Coordinator

Aston Carter; United States; Remote; USD 22,000 - 31,000; Full time

Benefits offered by this job

Medical, dental and vision

401(k) plan

Life Insurance

Paid time off

Job summary

Aston Carter is seeking an Onboarding Coordinator (Back-End Support) to handle compliance and administrative tasks for the onboarding team, enabling front-end support for contractors and customers.

This 6-month contract includes four weeks of training on I-9, trackers, paperwork flow, and internal tools, with work hours aligned to Pacific Time.

The role is fully remote, based in the United States, with a pay rate of $19 per hour.

Qualifications

• Proven administrative and onboarding support experience.
• Experience with I-9 processing or related compliance tasks is a plus.
• Proficient in MS Office and data entry with high accuracy.

Responsibilities

• Complete onboarding compliance and administrative activities, including I-9 processing and management of related documentation.
• Perform routine tracker sweeps and maintain onboarding trackers and spreadsheets to ensure accurate and up-to-date information.
• Send, track, and manage onboarding paperwork, following up with stakeholders as needed to ensure timely completion.
• Support the onboarding team by taking direction, pivoting across tasks, and helping manage high-volume workloads.
• Participate in and successfully complete approximately four weeks of training covering the I-9 process, tracker sweeps, paperwork flow, and internal tools.
• Collaborate with internal stakeholders using professional communication to resolve issues and keep onboarding processes on track.
• Work consistently within designated business hours aligned to Pacific Time to support Arizona-based operations.

Skills

Administrative support

Data entry

Documentation management

Microsoft Office

Communication skills

Multi-system navigation

Team collaboration

Customer service mindset

Attention to detail

I-9 onboarding familiarity

Tools

Excel

Outlook

Microsoft Teams

Bullhorn

Service Hub

CRM/ATS

Job description

Job Title: Onboarding Coordinator-- Ability to work aligned to Pacific Time business hours, specifically 8:00 AM to 5:00 PM.

Job Description

The Onboarding Coordinator (Back-End Support) provides critical administrative and compliance support to the onboarding team during a period of increased volume and team transition. This internal-facing role focuses on behind-the-scenes onboarding activities, ensuring that documentation, compliance processes, and workflows run smoothly so the front-end team can effectively support contractors and customers. This is a 6month contract position with an urgent need and includes approximately four weeks of structured training on internal tools and onboarding processes.

Responsibilities

• Complete onboarding compliance and administrative activities, including I-9 processing and management of related documentation.
• Perform routine tracker sweeps and maintain onboarding trackers and spreadsheets to ensure accurate and up-to-date information.
• Send, track, and manage onboarding paperwork, following up with stakeholders as needed to ensure timely completion.
• Support the onboarding team by taking direction, pivoting across tasks, and helping manage high-volume workloads.
• Participate in and successfully complete approximately four weeks of training covering the I-9 process, tracker sweeps, paperwork flow, and internal tools.
• Collaborate with internal stakeholders using professional communication to resolve issues and keep onboarding processes on track.
• Work consistently within designated business hours aligned to Pacific Time to support Arizona-based operations.

Essential Skills

• Proven administrative support experience, including data entry, documentation management, and working within multiple systems.
• Strong general computer and technology skills, with the ability to learn and navigate new tools efficiently.
• Ability to work aligned to Pacific Time business hours, specifically 8:00 AM to 5:00 PM.
• Strong attention to detail and follow-through, especially when performing compliance-focused work.
• Professional written and verbal communication skills, with the ability to work effectively with internal stakeholders.
• Adaptability and the ability to take direction well while handling changing priorities in a high-volume environment.
• Customer service mindset and comfort supporting internal teams and processes.
• Experience with onboarding, data entry, customer service, Microsoft Office, and administrative support tasks.

Additional Skills & Qualifications

• Prior exposure to onboarding, human resources, staffing, or compliance processes, particularly I-9 workflows.
• Experience using tools and systems such as Excel, Outlook, Microsoft Teams, Bullhorn, Service Hub, or similar CRM/ATS platforms.
• Experience with compliance activities, new hire orientation, and new hire paperwork processes.
• Entry-level candidates with a strong customer service mindset who are seeking a foot in the door to the onboarding or HR industry.
• Ability to attend optional team events in Arizona, if desired.
• Interest in working within a people-first culture that emphasizes relationship-building and ongoing development.

Job Type & Location

This is a Contract position based out of Tempe, AZ.

Pay and Benefits

The pay range for this position is $19.00 - $19.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:Medical, dental & visionCritical Illness, Accident, and Hospital401(k) Retirement Plan Pre-tax and Roth post-tax contributions availableLife Insurance (Voluntary Life & AD&D for the employee and dependents)Short and long-term disabilityHealth Spending Account (HSA)Transportation benefitsEmployee Assistance ProgramTime Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Oct 19, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to required or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.