Onboarding Coordinator

Pacific West Site Services, Inc.; United States; On-site; USD 39,000 - 43,000; Full time

Benefits offered by this job

Benefits package

Job summary

SBM Management Services, LP is hiring an Onboarding Coordinator to manage the full onboarding lifecycle, from offer through Day 1 workflows. You will coordinate background checks, driving approvals, orientations, and cross-department communications to ensure a smooth start for new hires.

The role emphasizes strong organizational and reporting skills, with daily use of Microsoft Office tools. Training plans and post-onboarding follow-up are integral to success.

Qualifications

• 2-3 years of onboarding, HR compliance, project management, or related experience.
• Bachelor's degree in Business Administration, Management, HR, or related field preferred.
• An equivalent combination of education and experience may be considered.

Responsibilities

• Coordinate onboarding from offer to Day 1/Week 1, including background and drug screening and orientations.
• Collaborate with HR, IT, and management to align schedules and equipment receipt.
• Maintain onboarding trackers, reports, and status updates.
• Provide onboarding reporting and ad-hoc reporting as needed.
• Follow up with new hires after onboarding and support training plan communication.
• Lead or assist on projects related to onboarding processes.

Skills

Onboarding

HR compliance

Project management

Office administration

Communication

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Title: Onboarding Coordinator Job Description: NOW HIRING: Onboarding Coordinator Compensation: $28.00-$31.25

Job Overview The Onboarding Coordinator will be responsible for the coordination and communication of onboarding processes with management, associated departments, and new hires. This role will lead primary communications and processes of new hire onboarding, including but not limited to equipment ordering, reporting, and training plan preparation.

Roles & Responsibilities

• Coordinate onboarding from offer acceptance through to Day 1/Week 1 of new hire onboarding including background and drug screening, driver approvals, new hire orientations, and cross-departmental communication.
• Connect with local HR, Talent Acquisition, IT, and management to ensure schedule alignment and equipment receipt.
• Monitor onboarding checklists and/or new hire onboarding plan per hire.
• Track onboarding readiness and **escalate** potential delays or concerns to supervisor.
• Maintain onboarding trackers, reports, and status updates.
• Provide onboarding reporting and additional ad-hoc reporting.
• Follow-up communication post-onboarding with new hires.
• Assist with follow-up communication of new hire training plans with management; work with hiring manager to assure training plan.
• Assist with and take lead on projects, as needed.

Qualification

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Education & Experience

• 2-3 years of experience in onboarding, HR compliance, project management, office administration, human resources, or a related field.
• Bachelor's degree in Business Administration, Management, Human Resources, or a related discipline preferred.
• An equivalent combination of relevant education and professional experience may be considered in lieu of the above qualifications.

Certificates, Licenses, Registrations

• May be required to have a valid driver's license.
• Certificates in Human Resources, Project Management, or Business Administration/Management preferred.

Knowledge, Skills, and Abilities

Ability to work cross-functionally with multiple departments.

Strong organizational and project management skills.

High attention to detail with a focus on HR compliance.

Proficient in Microsoft Suite, preferably Microsoft Excel, Word and PowerPoint.

Excellent verbal and written communication skills.

Supervisory Responsibilities

This position has no supervisory responsibilities.

Physical Demands & Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit. The employee is frequently required to walk and use hands to finger, handle, or feel. The employee is occasionally required to stand. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually quiet.

Benefits

SBM offers comprehensive benefit packages. For information about SBM's benefits, please visit SBM's website at: www.sbmmanagement.com/careers

Careers - SBM

SBM Management Services, LP and its affiliates are proud to be equal opportunity workplaces. We are committed to equal employment opportunity regardless of race, sex, color, ancestry, religion, national origin, sexual orientation, citizenship, age, marital status, disability, gender identity, Veteran status, or other legally protected status.

At SBM, we deliver soft services facilities management through innovative technology, exceptional quality, and empowered associates on a global scale. Our approach is centered on providing scalable, predictable, and repeatable results across space types. With our experience in state-of-the-art facilities and continuously evolving processes, we ensure that our clients experience unmatched service excellence to support our clients’ most ambitious missions.