Onboarding Coordinator

Pacific West Site Services, Inc.; Sacramento (CA); On-site; USD 39,000 - 43,000; Full time

Benefits offered by this job

Benefits package

Job summary

Pacific West Site Services, Inc. is seeking an Onboarding Coordinator to manage the new hire onboarding process at our Sacramento corporate office. You will coordinate onboarding from offer to Day 1, handling background checks, drug screening, and cross-department communications.

You will partner with HR, IT, and management to align schedules, track readiness, and provide onboarding reports. Strong organization, attention to detail, and MS Office skills are essential; a Bachelor's degree is

Qualifications

• Experience in onboarding, HR compliance, or project management.
• Bachelor's degree preferred; equivalent combination may be considered.
• May be required to have a valid driver’s license.

Responsibilities

• Coordinate onboarding from offer acceptance through Day 1/Week 1, including background checks, drug screening, driver approvals, and orientation.
• Connect with local HR, Talent Acquisition, IT, and management to ensure schedule alignment and equipment receipt.
• Monitor onboarding checklists and onboarding plan per hire; escalate delays or concerns to supervisor.
• Maintain onboarding trackers, reports, and status updates; provide onboarding reporting and ad-hoc reporting.
• Follow-up communication post-onboarding with new hires; assist with training plan communication with management.

Skills

Cross-functional collaboration

Project management

Attention to detail

HR compliance

Verbal communication

Written communication

Education

Bachelor's degree in Business Administration / Management / HR

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Title:Onboarding CoordinatorJob Description:NOW HIRING: Onboarding CoordinatorCompensation: $28.00-$31.25This role will be fully on-site in our Sacramento Corporate Office.Job OverviewThe Onboarding Coordinator will be responsible for the coordination and communication of onboarding processes with management, associated departments, and new hires. This role will lead primary communications and processes of new hire onboarding, including but not limited to equipment ordering, reporting, and training plan preparation.Roles & ResponsibilitiesTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned.Coordinate onboarding from offer acceptance through to Day 1/Week 1 of new hire onboarding including background and drug screening, driver approvals, new hire orientations, and cross-departmental communication.Connect with local HR, Talent Acquisition, IT, and management to ensure schedule alignment and equipment receipt.Monitor onboarding checklists and/or new hire onboarding plan per hire.Track onboarding readiness and escalate potential delays or concerns to supervisor.Maintain onboarding trackers, reports, and status updates.Provide onboarding reporting and additional ad-hoc reporting.Follow-up communication post-onboarding with new hires.Assist with follow-up communication of new hire training plans with management; work with hiring manager to assure training plan.Assist with and take lead on projects, as needed.QualificationTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.Education and/or Experience2-3 years of experience in onboarding, HR compliance, project management, office administration, human resources, or a related field.Bachelor's degree in Business Administration, Management, Human Resources, or a related discipline preferred.An equivalent combination of relevant education and professional experience may be considered in lieu of the above qualifications.Certificates, Licenses, RegistrationsMay be required to have a valid driver’s license.Certificates in Human Resources, Project Management, or Business Administration/Management preferred.Knowledge, Skills, and AbilitiesAbility to work cross-functionally with multiple departmentsStrong organizational and project management skillsHigh attention to detail with a focus on HR complianceProficient in Microsoft Suite, preferably Microsoft Excel, Word and PowerPointExcellent verbal and written communication skillsSupervisory ResponsibilitiesThis position has no supervisory responsibilities.Physical Demands & Work EnvironmentThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit. The employee is frequently required to walk and use hands to finger, handle, or feel. The employee is occasionally required to stand.The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually quiet.Benefits:SBM offers comprehensive benefit packages. For information about SBM's benefits, please visit SBM's website at:www.sbmmanagement.com/careers Careers – SBMSBM Management Services, LP and its affiliates are proud to be equal opportunity workplaces. We are committed to equal employment opportunity regardless of race, sex, color, ancestry, religion, national origin, sexual orientation, citizenship, age, marital status, disability, gender identity, Veteran status, or other legally protected status.