Onboarding Coordinator

The HR Source; New York (NY); On-site; USD 34,000 - 48,000; Full time

Job summary

The HR Source is seeking a Talent Acquisition Operations Coordinator, Onboarding (Contract) in New York to manage end-to-end onboarding from offer through first day, coordinating with TA, HR, Benefits, and Hiring Managers to ensure a welcoming, compliant experience.

The role emphasizes maintaining SOPs and documentation, becoming an expert in Jobvite Onboarded, and driving process improvements while delivering high-quality customer service in a fast-paced environment.

Qualifications

• Bachelor's degree or equivalent combination of education and professional experience.
• 2+ years of experience in HR, Talent Acquisition, onboarding coordination, or similar roles.
• Experience coordinating multiple priorities in a fast-paced environment.

Responsibilities

• Coordinate end-to-end onboarding from offer acceptance to first day.
• Plan and facilitate New Employee Orientation sessions with logistics and materials.
• Serve as primary contact for new hires, providing guidance and support.
• Ensure compliance with pre-employment requirements and onboarding activities.
• Maintain onboarding SOPs, templates, and training materials.
• Become expert in Jobvite Onboarded to track activities and records.

Skills

Coordination

Customer service

Communication

Relationship building

Multitasking

Education

Bachelor's degree

High School Diploma

Tools

Jobvite Onboarded

HRIS

Applicant Tracking System

Job description

• Education Requirements High School Diploma
• City New York
• State/Province New York
• Country United States

Job Description

The Talent Acquisition Operations Coordinator, Onboarding (Contract) is a long term contract role responsible for coordinating a seamless, efficient, and welcoming onboarding experience for new employees joining our client's organization. This role partners with Talent Acquisition, Human Resources, Benefits, HRIS, hiring managers, and other stakeholders to ensure new hires are prepared for a successful start and receive a consistent, high-quality onboarding experience. As a member of the Talent Acquisition Operations team, this position plays a key role in supporting onboarding operations while developing the knowledge and relationships needed to help strengthen the program over time.

Responsibilities

Coordinate the end-to-end onboarding process for new hires from offer acceptance through first day, ensuring timely completion of required tasks and documentation.

Plan, coordinate, and facilitate New Employee Orientation sessions, including scheduling, logistics, materials, and coordination with presenters.

Serve as the primary point of contact for new hires throughout the onboarding process, providing timely communication, guidance, and support.

Monitor onboarding activities to ensure compliance with organizational policies and pre-employment requirements, including employment eligibility documentation and required onboarding activities.

Maintain onboarding procedures, standard operating procedures, templates, training materials, and other operational documentation to support a consistent onboarding experience.

Become an expert in our new hire platform, Jobvite Onboarded, to track onboarding activities and maintain operational records to support program oversight, and operational effectiveness.

Develop a thorough understanding of onboarding processes and, over time, contribute recommendations to improve the efficiency, consistency, and effectiveness of the onboarding program.

Requirements

Bachelor's degree or an equivalent combination of education and professional experience.

A minimum of two (2) years of professional experience supporting Human Resources, Talent Acquisition, recruiting coordination, employee onboarding, customer service, hospitality, operations, or another role requiring coordination of multiple stakeholders in a fast-paced environment.

Experience coordinating multiple priorities, projects, or operational processes while maintaining a high degree of accuracy and attention to detail.

Desired Qualifications

Experience coordinating employee onboarding, orientation programs, recruiting operations, or other customer-facing operational programs. Working knowledge of e-Verify, applicant tracking systems, human resources information systems, onboarding platforms, or similar workflow management systems.

Demonstrated ability to remain organized, adapt quickly, and provide exceptional customer service while managing competing priorities in a fast-paced environment.

Strong communication and relationship-building skills with the ability to collaborate effectively with employees, hiring managers, and cross-functional stakeholders.

Demonstrated ability to proactively identify and resolve operational issues while maintaining a positive employee experience.