Onboarding Coordinator

Populus Group; Arizona; Hybrid; USD 26,000 - 29,000; Full time

Benefits offered by this job

Tuition Reimbursement

Free Book Program

20 Days PTO

Job summary

Populus Group is seeking an Onboarding Coordinator to join our Payroll Team. You will support contractors through the onboarding experience, delivering exceptional customer service to internal and external customers.

You will manage onboarding communications, update statuses in real time, and coordinate start details while partnering with HR on benefits and compliance. This role offers a hybrid work environment with remote flexibility.

Qualifications

• Strong analytical skills.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Experience with benefits and employment law is preferred.

Responsibilities

• Create an uncommon onboarding experience for contractors.
• Coordinate onboarding processes and communicate status updates to customers.
• Maintain employee files during onboarding and assist with new start setup.
• Coordinate 401k and Benefits with Internal HR and manage background checks.

Skills

Analytical skills

MS Excel

MS Word

MS Outlook

Job description

Please note we are only considering candidates who currently reside in the state of Arizona for this position

The PG Difference

PG is a Minority and Veteran Owned Workforce Solutions company. Our culture and our brand are built around our people-first mentality. We place an emphasis on building relationships and getting to know our PG community and business before we train employees on their day-to-day jobs. Our goal is simple, to help our employees build a network of lasting relationships based on trust and respect for each other. This allows us to foster an environment that supports employees' choices to balance what’s most important to them. Our hybrid environment provides employees opportunities to connect, develop, and succeed, while still giving them autonomy and flexibility to work remotely or from a local office based on their needs.

We believe that everyone’s voice matters regardless of their role or tenure. Within PG, employees have access to leadership of all levels and the opportunity to give and receive feedback to influence change in both formal and informal ways. We also like to have quite a bit of fun along the way!

Job Description

We are looking for a motivated and energetic person to join our Payroll Team. As an Onboarding Coordinator, you will provide general HR assistance to our contractors throughout their onboarding experience. You will be on the front lines providing excellent customer service to both your internal and external customers.

Responsibilities

• Responsible for creating an uncommon on-boarding experience for contractors
• Facilitate onboarding process including communication to contractor and completion of all onboarding requirements
• Provide regular and real-time updates on onboarding status to the customer. As well as coordinating start details.
• Maintain employee files through on-boarding process
• Assist with data entry required for new start set up
• Partner with Internal HR for 401k and Benefits
• Responsible for new starts tracker and VMS tool maintenance.
• Enter and manage background and drug testing process for contractors. Partner with Internal HR for any adjudication required.
• I9 Employment verification
• Auditing of all new hire paperwork and documentation in VMS and internal technology
• Federal, State, and Local employment law compliance
• Visit Client on-site to complete on-boarding material with applicable
• Ensure a smooth hand off of contractor relationship to Employee Relationship Specialist

Qualifications

• Good analytical skills
• Knowledge of Microsoft Excel, Word, and Outlook
• Experience with benefits and employment law preferred

Metrics

• Growth and development in individual core competencies
• Team metrics regarding timeliness, accuracy and compliance

We believe everyone deserves the opportunity to succeed. This is why it is so important to us that

our employees’ have access to a wide variety of development options to help them become better

professionals and people. This includes informal opportunities for self-development, skills-based

development, and formal training. The opportunities are endless, highlighting some of our options

below:

• Our hybrid environment provides autonomy and flexibility to work remotely or from a local
• office based on team need
• Employee Development Program offering learning opportunities for varying levels of experience
• Tuition Reimbursement for both Undergraduate and Graduate Degrees
• Free Book Program (Yup, free books sent right to your door!)
• Internal development lunches and Snack Chats (Yes.. snacks!)
• Annual Training Fund
• Community Service Hours
• 20 Days PTO (Not Including Observed Paid Holidays!)

Projected Budget Compensation

Hourly Base Compensation: $19.23 - $20.50

Bonus eligibility up to $4,000

Cost of Labor Adjustment applicable in specific markets

Populus Group is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options. However, if you have questions about this position, please contact [e-mail].