Onboarding Associate

Georgia Institute of Technology; Atlanta (GA); On-site; USD 28,000 - 31,000; Full time

Job summary

Georgia Tech is seeking an Onboarding Associate to facilitate new-hire processes, coordinate orientation, and manage paperwork. You will guide staff through pre-employment steps, conduct background checks, and support managers with clearance updates.

Strong communication and multitasking are essential. Qualifications include 2–3 years of related experience, plus familiarity with I-9, Service Now, and Equifax Compliance Center.

Qualifications

• Two to three years of job-related experience.
• Onboarding & I-9 verification experience.
• Service Now platform experience.
• Equifax Compliance Center Experience.
• Familiarity with Foreign National Onboarding & I-9 Verification.
• Notary Public.

Responsibilities

• Take a proactive role serving as a front-line resource to assist newly hired Georgia Tech employees.
• Own and manage the pre-employment process; initiate actions and communicate statuses.
• Initiate and analyze background checks and other pre-employment activities.
• Respond to hiring managers and prospective hires with updates on clearance status.
• Facilitate section two of the onboarding process I-9 for Staff, Facility, Tech Temps, Affiliates, and Student Workers.
• Verify new hires' acceptable forms of identification and upload documentation into Equifax Compliance Center.
• Notarize required documents, as appropriate.
• Provide general information on benefits, the New Employee Experience event, campus parking, and identification cards.
• Complete direct-hire form for various entries (Employee, Student, Temp, Affiliates).
• Perform other related duties as assigned.

Skills

Onboarding

I-9 verification

Service Now

Equifax Compliance Center

Notary Public

Communication

Problem solving

Education

High school diploma / GED

Technical Diploma / Associate's Degree (preferred)

Tools

None

Job description

About Us

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

• Students are our top priority.
• We strive for excellence.
• We thrive on diversity.
• We celebrate collaboration.
• We champion innovation.
• We safeguard freedom of inquiry and expression.
• We nurture the wellbeing of our community.
• We act ethically.
• We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Job Summary

The Onboarding Associate is responsible for facilitating the onboarding process for new employees, ensuring a smooth transition into the organization. This role includes coordinating orientation sessions, managing new hire paperwork, and providing support to new employees as they acclimate to their roles.

Responsibilities

• Job Duty 1 - Take a proactive role serving as a front-line resource to assist newly hired Georgia Tech employees by providing guidance, answering inquiries, and offering support pertaining to initiating their employment with Georgia Tech.
• Job Duty 2 - Own and manage the pre-employment process. Initiate actions and communicate statuses with prospective employees and internal stakeholders.
• Job Duty 3 - Initiate and analyze background checks and other pre-employment activities for new employees. Escalate pre-employment actions to stakeholders where appropriate.
• Job Duty 4 - Respond to hiring managers and prospective hires with updates on clearance status.
• Job Duty 5 - Facilitate section two of the onboarding process I-9 for Staff, Facility, Tech Temps, Affiliates, and Student Workers.
• Job Duty 6 - Verify new hires' acceptable forms of identification and upload the documentation into Equifax Compliance Center. Ensure that all onboarding paperwork is updated, complete, and compliant in Equifax Compliance Center.
• Job Duty 7 - Notarize required documents, as appropriate.
• Job Duty 8 - Provide general information on benefits, the New Employee Experience event, campus parking, and identification cards.
• Job Duty 9 - Complete direct-hire form for various entries to include Employee, Student, Temp, and Affiliates
• Job Duty 10 - Perform other related duties as assigned.

Educational Requirements

High school diploma, GED Certificate, or Vocational School Diploma.

Required Experience

Two to three years of job-related experience.

Preferred Qualifications

Preferred Educational Qualifications: Technical Diploma, Associate's Degree or equivalent combination of education and experience.

Preferred Experience

Four to six years of job-related experience.

One to two years of job-related experience.

Onboarding & I-9 verification experience

Service Now platform experience

Equifax Compliance Center Experience

Familiarity with Foreign National Onboarding & I-9 Verification

Notary Public

Excellent communication, critical thinking and interpersonal skills.

Problem-solving and multitasking

Proposed Salary

Salary: $20.00 - $22.50 hourly

Abilities

Knowledge, Skills, & Abilities

Ability to use office-related computer applications.

Strong customer service orientation.

Skills

Excellent communication and interpersonal skills.

Problem-solving and multitasking.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653 .

Equal Employment Opportunity

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, and services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

Other Information

This is not a supervisory position.

This position does not have any financial responsibilities.

This position will not be required to drive.

This role is considered a position of trust.

This position does not require a purchasing card (P-Card).

This position will not travel

This position does not require security clearance.

Background Check

A successful candidate must be able to pass a background check. Please visit: https://usg.policystat.com/policy/19298143/latest